Virtual Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Pavago is hiring a Virtual Assistant to support daily operations, communication, and execution across multiple business functions remotely during U.S. business hours.
Key Skills for This Role
Responsibilities
- Manage calendars, schedule meetings, and coordinate across time zones
- Organize inboxes, respond to emails, and flag priorities
- Draft professional communication (emails, memos, documents)
- Prepare meeting notes and track follow ups
- Maintain records in Google Sheets, Microsoft Excel, and CRMs like HubSpot/Salesforce
- Organize files across Google Drive, Dropbox, and Microsoft SharePoint
- Conduct research on competitors, vendors, and market insights
- Compile findings into structured summaries or presentations
- Respond to client inquiries or route them appropriately
- Follow up with vendors and track outstanding items
- Assist with invoicing, expense tracking, and light bookkeeping
- Maintain project trackers in Asana, Trello, Notion, or Monday.com
Requirements
- 1 2 years of Virtual Assistant, admin, or operations support experience
- Strong proficiency in Microsoft Office / Google Workspace
- Excellent written and verbal communication skills
- Strong time management and organizational ability
- Reliable internet and ability to work independently
Full Job Posting
Role Overview
- We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.
- This is not a passive admin role. You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.
- If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.
What You’ll Own
- Manage calendars, schedule meetings, and coordinate across time zones
- Organize inboxes, respond to emails, and flag priorities
- Draft professional communication (emails, memos, documents)
- Prepare meeting notes and track follow ups
- Maintain records in Google Sheets, Microsoft Excel, and CRMs like HubSpot/Salesforce
- Keep data accurate, updated, and well structured
- Organize files across Google Drive, Dropbox, and Microsoft SharePoint
- Conduct research on competitors, vendors, and market insights
- Compile findings into structured summaries or presentations
- Support ad hoc requests and small projects
- Respond to client inquiries or route them appropriately
- Follow up with vendors and track outstanding items
Required Experience & Skills
- 1–2 years of Virtual Assistant, admin, or operations support experience
- Strong proficiency in Microsoft Office / Google Workspace
- Excellent written and verbal communication skills
- Strong time management and organizational ability
- Reliable internet and ability to work independently
Nice to Have (Top Candidates)
- Experience with CRMs: HubSpot / Salesforce / Zoho
- Familiarity with QuickBooks or Xero
- Experience supporting founders, startups, or remote teams
- Handling multiple clients or executives simultaneously
What a Typical Day Looks Like
- Manage calendar and inbox, prioritizing urgent tasks
- Update CRM records and organize documents
- Prepare reports, documents, or presentations
- Conduct research for ongoing projects
- Follow up with vendors and stakeholders
- Review tasks and prepare next day priorities
Key Metrics (KPIs)
- Tasks completed accurately and on time
- Zero missed meetings or scheduling errors
- Fast and professional communication response times
- Organized and up to date records
- Positive feedback from clients and stakeholders
Why This Role Stands Out
- High ownership and autonomy
- Exposure to multiple business functions
- Opportunity to grow into Operations Manager, Executive Assistant, or Project Coordinator
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Pavago
Sales Development Representative
Abu Dhabi, UAE
Sales Development Representative (SDR) – Outbound Sales & Lead GenerationPosition Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago, one of our clients is hiring a Sales Development Repr
Inbound Marketer
Abu Dhabi, UAE
Inbound Marketer – RemotePosition Type: Full-Time, Remote Working Hours: U.S. Business Hours Location: Remote (Middle East Preferred) About the Role At Pavago, one of our clients is hiring an Inbound Marketer to build sc
Inbound Marketer
Dubai, UAE
Inbound Marketer – RemotePosition Type: Full-Time, Remote Working Hours: U.S. Business Hours Location: Remote (Middle East Preferred) About the Role At Pavago, one of our clients is hiring an Inbound Marketer to build sc
Sales Development Representative
Dubai, UAE
Sales Development Representative (SDR) – Outbound Sales & Lead GenerationPosition Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago, one of our clients is hiring a Sales Development Repr
Cold Email Outreach Specialist (Outbound Email & Lead Generation) - Remote
Dubai, UAE
Pavago is hiring a Cold Email Outreach Specialist to generate qualified sales opportunities through strategic outbound email campaigns. You will own the entire cold email process from prospect research and list building
Cold Email Outreach Specialist (Outbound Email & Lead Generation) - Remote
Dubai, UAE
Pavago is hiring a Cold Email Outreach Specialist to generate qualified sales opportunities through strategic outbound email campaigns. The role involves prospect research, list building, cold email campaign management,
Cold Email Outreach Specialist (Outbound Email & Lead Generation) - Remote
Abu Dhabi, UAE
Pavago is hiring a Cold Email Outreach Specialist to generate qualified sales opportunities through strategic outbound email campaigns. The role involves prospect research, cold email copywriting, campaign management, de
Cold Email Specialist
Doha, QAT
Pavago is hiring a Cold Email Specialist to own client campaign performance, deliverability, and retention. You will manage 20-30 active clients, troubleshoot deliverability issues, optimize copy and sequencing, and coll
Sales Development Representative
Abu Dhabi, UAE
Inbound Marketer
Abu Dhabi, UAE
Inbound Marketer
Dubai, UAE
Sales Development Representative
Dubai, UAE
Cold Email Outreach Specialist (Outbound Email & Lead Generation) - Remote
Dubai, UAE
Cold Email Outreach Specialist (Outbound Email & Lead Generation) - Remote
Dubai, UAE
Cold Email Outreach Specialist (Outbound Email & Lead Generation) - Remote
Abu Dhabi, UAE
Cold Email Specialist
Doha, QAT