Quality Document Controller

Job Overview

Document Control Duties

• Maintain the Master Document Register and control procedures, ITPs, drawings, specifications, and customer documentation.
• Coordinate approvals and controlled distribution and prevent use of uncontrolled or superseded documents.
• Collect inspection, dimensional, NDT, calibration, MTC/COC, and release records.
• Register and track NCRs and corrective actions.
• Compile Manufacturing Data Books and Quality Dossiers and manage transmittals and submission logs.
• Maintain registers, filing systems, revision histories, and document retrieval processes.

Quality and Coordination Duties

• Support the Quality Manager and QA Engineer with QMS documentation and revision history.
• Provide documentation and evidence for internal and external audits and maintain audit readiness.
• Monitor documentation gaps, request corrections, reject incomplete submissions, and escalate critical delays.
• Coordinate with quality, production, engineering, planning, procurement, stores, HSE, customers, inspectors, suppliers, and subcontractors.
• Ensure technical acceptance, product release, concession, and waiver approvals remain with authorized QMS personnel.

Required Qualifications

• Diploma or bachelor’s degree in engineering, business administration, document control, manufacturing, or a related discipline.
• 2–3 years of experience in quality document control, QA/QC, manufacturing, or project documentation.
• Knowledge of ISO 9001 QMS documentation, revision control, transmittals, quality records, NCR files, CAPA, MTCs/COCs, Control Plans, SPC, and Quality Dossiers.
• Basic engineering drawing literacy.
• Strong attention to detail, organization, follow-up, communication, and time-management skills.
• Ability to maintain confidentiality and coordinate effectively across departments.

Preferred Experience and Tools

• Experience in a manufacturing or fabrication environment is preferred.
• Proficiency in MS Office and Excel is preferred.
• Experience with PDF compilation, document management systems, and archiving tools is preferred.
• Exposure to ERP or QMS software is preferred.