PA
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Hogan Lovells seeks a Personal Assistant (PA) to support fee earners in their Dubai office. Requires previous secretarial experience in a law firm, strong typing speed, and proficiency in IT systems.
Key Skills for This Role
Responsibilities
- Produce accurate and well presented documents in line with the firm’s House Style Manual
- Organize and prioritize workloads and keep a level headed approach when under pressure
- Take accurate telephone messages for fee earners and deal helpfully with queries
- Effectively manage fee earners’ Outlook calendars
- Maintain up to date filing systems and assist with document management
- Understand and effectively use the firm’s technology and participate in training
- Register new clients using the internal registration system and liaise with London regarding conflicts
- Arrange conference calls, lunches, travel arrangements and meetings
- Act as part of the PA team, assisting with work overload when necessary
- Proactively manage fee earners’ client details on the in house system
- Assist with Business Development duties including the RFP process
- Assist fee earners with requesting billing guides and production of bills
Requirements
- Previous secretarial experience in a law firm
- Minimum 65 wpm copy typing speed
- Proficiency in IT systems and procedures
- Full understanding of the firm’s house style to produce accurate documentation
- Ability to prioritize work
- Meticulous attention to detail
- Discretion and integrity when handling confidential information
- Resilience and composure under pressure
Full Job Posting
Firm Description
- Hogan Lovells Cadwalader is a global law firm trusted by clients to deliver on complex, high stakes matters. Operating at the intersection of business, finance, and government.
Duties
- To produce accurate and well presented documents in line with the firm’s House Style Manual
- To organise and prioritise workloads and keep a level headed approach when under pressure
- To take accurate telephone messages for fee earners and deal helpfully and professionally with queries
- To effectively manage fee earners’ Outlook calendars
- To maintain up to date filing systems to allow fee earners to find and use documents easily and efficiently
- To understand and effectively use the firm’s technology and to participate in appropriate training
- To register new clients using the internal registration system and further liaise with London regarding conflicts and document requirements
- To arrange conference calls, lunches, travel arrangements and meetings and assist with preparation of any meetings
- To act as part of the PA team, assisting with work overload when necessary and offering help to colleagues when needed
- To proactively manage fee earners’ client details on the in house system by entering new contacts, updating changes to contacts
- To assist with various Business Development duties which includes the RFP process
- To assist fee earners with requesting billing guides and production of bills
Skills And Experience
- Previous secretarial experience in a law firm is necessary, with minimum 65 wpm copy typing speed whilst maintaining proficiency in IT systems and procedures
- Effectively performing admin tasks as requested by fee earners, possessing full understanding of the firm’s house style to produce accurate documentation as well as the ability to prioritise work
- Actively offers to assist other PAs when not busy
General Attributes
- Meticulous attention to detail to ensure error free documentation
- Discretion and integrity when handling confidential and sensitive information
- Resilience and composure under pressure
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Hogan Lovells
Practice Manager
Saudi Arabia, KSA
The Practice Manager will work closely with the M&BD Director - EMEA as well as with the Partners in Riyadh and Dubai. They will also support the wider Middle East Practice Grou...
Practice Manager
Riyadh, KSA
Hogan Lovells seeks a Practice Manager for its Riyadh office to support new business and client development in the Middle East. The role involves strategy execution, financial management, staffing, office administration,
Senior Banking and Finance Lawyers
United Arab Emirates, UAE
Keen to become part of a truly global, collaborative team of professionals? Your journey begins here. Strictly no agencies please - we are not accepting introductions / CVs from...
Senior Banking and Finance Lawyers
Dubai, UAE
Hogan Lovells seeks Senior Banking and Finance Lawyers for its Dubai office. The role involves advising on a broad mix of financing transactions for a diverse range of clients. Candidates must have experience gained with
Senior Associate (for lawyers) or Senior Manager UAE Tax Practice (for non-lawyers)
Dubai, UAE
Hogan Lovells is hiring a Senior Associate (lawyer) or Senior Manager (non-lawyer) for its UAE Tax Practice in Dubai. The role involves providing tax advisory and transactional support on cross-border matters, with a foc
Senior Marketing & Business Development Manager
United Arab Emirates, UAE
Hogan Lovells is seeking a Senior Marketing & Business Development Manager to lead M&BD activities across the Middle East region. The role involves developing and implementing regional strategy, supporting partners, driv
Senior Marketing & Business Development Manager – Middle East
Dubai, UAE
Hogan Lovells seeks a senior marketing and business development manager to lead regional M&BD activities across the Middle East. You will develop strategy, drive client growth, manage pitches, and lead a team. Requires e
Marketing and Business Development Adviser – Middle East
Dubai, UAE
Keen to become part of a truly global, collaborative team of professionals? Your journey begins here. Job title Marketing and Business Development Adviser – Middle East Department Marketing & Business Development Locatio
Practice Manager
Saudi Arabia, KSA
Practice Manager
Riyadh, KSA
Senior Banking and Finance Lawyers
United Arab Emirates, UAE
Senior Banking and Finance Lawyers
Dubai, UAE
Senior Associate (for lawyers) or Senior Manager UAE Tax Practice (for non-lawyers)
Dubai, UAE
Senior Marketing & Business Development Manager
United Arab Emirates, UAE
Senior Marketing & Business Development Manager – Middle East
Dubai, UAE
Marketing and Business Development Adviser – Middle East
Dubai, UAE