Office Administrator
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Key skills for this role
About the Role
A leading law firm in Doha seeks an experienced Front Office Executive to provide comprehensive administrative support, ensure smooth front office operations, and deliver exceptional client service.
Key Skills for This Role
Responsibilities
- Provide full administrative support to the front office and wider business as required
- Perform general administrative duties including scanning, printing, typing, formatting, and document management
- Draft correspondence, reports, and other documentation as requested
- Transcribe documents from dictation accurately and efficiently
- Manage calendars, contact databases, meeting schedules, and travel arrangements
- Prepare and maintain time entry records using the firm's time recording system
- Liaise professionally with clients, external contacts, and internal stakeholders
- Maintain and organise both physical and electronic filing systems
- Provide reception and front of house support when required
- Maintain subscriptions, publications, memberships, and alliances with external organisations
- Support the firm's compliance processes and related administrative requirements
- Undertake additional duties as assigned by management
Requirements
- Must be currently based in Doha, Qatar
- Minimum 3–5 years' experience in a similar administrative or front office role within a professional services environment
- Bachelor's degree in Business Administration or a related discipline preferred
- Fluent in both Arabic and English, with excellent written and verbal communication skills
- Strong organisational skills with the ability to manage multiple priorities effectively
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Professional, client focused approach with strong interpersonal skills and attention to detail
Full Job Posting
Job Overview
- Our client, a leading law firm, is seeking an experienced and professional Front Office Executive to join its Doha office.
- The successful candidate will provide comprehensive administrative support, ensure the smooth running of front office operations, and deliver exceptional client service at all times.
Key Responsibilities
- Provide full administrative support to the front office and wider business as required.
- Perform general administrative duties including scanning, printing, typing, formatting, and document management.
- Draft correspondence, reports, and other documentation as requested.
- Transcribe documents from dictation accurately and efficiently.
- Manage calendars, contact databases, meeting schedules, and travel arrangements.
- Prepare and maintain time entry records using the firm's time recording system.
- Liaise professionally with clients, external contacts, and internal stakeholders.
- Maintain and organise both physical and electronic filing systems.
- Provide reception and front of house support when required.
- Maintain subscriptions, publications, memberships, and alliances with external organisations.
- Support the firm's compliance processes and related administrative requirements.
- Undertake additional duties as assigned by management.
Requirements
- Must be currently based in Doha, Qatar.
- Minimum 3–5 years' experience in a similar administrative or front office role within a professional services environment.
- Bachelor's degree in Business Administration or a related discipline preferred.
- Fluent in both Arabic and English, with excellent written and verbal communication skills.
- Strong organisational skills with the ability to manage multiple priorities effectively.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Professional, client focused approach with strong interpersonal skills and attention to detail.
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