HR Workforce Specialist
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Key skills for this role
Role Overview
The position is Senior HR Workforce Planning Specialist.
The assignment runs from September 2026 until November 2026.
The role supports large-scale international sporting events and tournaments.
Key Skills for This Role
Full Job Posting
Position and Duration
The position is Senior HR Workforce Planning Specialist.
The assignment runs from September 2026 until November 2026.
The role supports large-scale international sporting events and tournaments.
Role Overview
Develop scalable workforce plans, optimize workforce structures, manage stakeholder expectations, and deliver cost-effective staffing solutions.
Balance operational readiness with commercial efficiency in a fast-paced event environment.
Temporary workforce deployment, agility, and cost optimization are critical to the role.
Workforce Planning and Forecasting
- Translate operational requirements into workforce plans aligned with event timelines, milestones, and venue readiness.
- Forecast staffing needs using event size, attendance expectations, functional requirements, and operational complexity.
- Plan manpower for venue operations, hospitality, security coordination, accreditation, logistics, and guest services.
- Adjust workforce plans as operational needs and event dynamics change.
Stakeholder Management
- Partner with functional heads to understand workforce requirements and challenge inputs when needed.
- Provide recommendations balancing service quality, cost efficiency, and operational feasibility.
- Influence senior stakeholders through structured analysis and evidence-based insights.
- Manage competing workforce demands across departments and venues.
Analytics and Reporting
- Maintain dashboards tracking hiring progress, headcount, deployment readiness, and workforce utilization.
- Use advanced Excel features including XLOOKUP, VLOOKUP, Pivot Tables, formulas, and dashboards.
- Monitor hiring velocity, vacancy rates, deployment readiness, and cost per resource.
- Report workforce status and risks to leadership teams.
Budget and Commercial Management
- Manage workforce budgets within project and event financial constraints.
- Track salaries, accommodation, transportation, air tickets, per diems, allowances, medical insurance, and statutory contributions such as GOSI.
- Identify cost-saving opportunities without compromising operational effectiveness.
- Support financial planning and workforce cost forecasting.
Optimization and Event Operations
- Recommend staffing models and workforce structures based on operational requirements.
- Allocate the appropriate mix of Senior Managers, Managers, Specialists, Supervisors, and Coordinators.
- Drive efficient workforce allocation and mobilization across venues and functional areas.
- Support live operations, workforce readiness, last-minute changes, contingency staffing, and risk mitigation.
Required Qualifications
- Bachelor’s degree in HR, business administration, or a related field.
- Five to eight years of experience in HR workforce planning, resource management, or HR operations.
- Strong experience in sports events, mega events, exhibitions, or large-scale project environments.
- Proven exposure to workforce budgeting and cost optimization initiatives.
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