Executive Assistant-UAEN

Role Overview

Executive Support and Office Management

• Own the executive’s calendar, meetings, appointments, travel, and daily priorities.
• Manage schedules, deadlines, follow-ups, and competing priorities with minimal supervision.
• Prepare information, documents, and logistics in advance of executive needs.
• Act as the central coordination point for matters requiring executive attention.

Stakeholder and Communication Management

• Serve as the primary contact for board members, investors, government entities, senior business partners, and other stakeholders.
• Manage correspondence, communications, requests, and follow-ups on behalf of the executive.
• Coordinate with internal departments and external stakeholders on executive-level requirements.
• Maintain polished and professional communication across interactions.

Board and Governance Support

• Coordinate logistics and documentation for board meetings, investment committee meetings, and confidential senior-level sessions.
• Prepare, review, organize, and maintain board papers, presentations, reports, briefing materials, and meeting documentation.
• Attend high-level meetings when required, prepare minutes, document decisions, and track action items.
• Liaise with Legal, Compliance, Finance, and other functions on documentation, approvals, and governance matters.

Confidentiality and Priority Management

• Handle sensitive business, financial, investment, personal, and corporate information with strict confidentiality.
• Maintain protocols for confidential documents, communications, access, and information sharing.
• Use sound judgment when handling sensitive matters and determine when escalation is required.
• Manage urgent assignments, last-minute changes, competing demands, and time-sensitive matters.

Candidate Requirements

• UAEN status is mandatory.
• 1–3 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar role.
• Previous experience supporting C-suite or board-level executives is essential.
• Experience in investment, financial services, family office, holding company, government-related, or other high-governance environments is highly preferred.
• Excellent written and spoken English is required; Arabic is an advantage.
• Strong organizational, planning, prioritization, multitasking, communication, and professional judgment skills are required.
• Strong proficiency in Microsoft Outlook, PowerPoint, Word, and Excel is required.
• Familiarity with board portals, document management systems, or corporate governance platforms is an advantage.

Key Competencies

• Executive and calendar management.
• Board and governance coordination.
• Confidential information management.
• Senior stakeholder management.
• Business correspondence and professional communication.
• Meeting, travel, document, and presentation coordination.
• Follow-up, action tracking, time management, ownership, and accountability.