Accountant-Freight forwarding
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Key skills for this role
Key Skills for This Role
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General Accounting
- Manage day-to-day accounting activities, including GL, journal entries, accruals, provisions, and adjustments.
- Maintain accurate accounting records and ensure proper classification of income and expenses.
- Handle monthly, quarterly, and year-end closing activities.
- Review and clear outstanding transactions, suspense accounts, and accounting discrepancies.
- Ensure financial transactions are properly supported, approved, and recorded.
Freight Forwarding and Job Accounting
- Manage job-wise accounting and costing for freight-forwarding shipments.
- Allocate freight, customs, transportation, port, handling, clearance, documentation, and other shipment costs to the correct jobs.
- Monitor job revenue, costs, margins, and profitability.
- Compare estimated and actual job costs and investigate variances.
- Coordinate financial closure of completed jobs and monitor unbilled revenue, accrued costs, pending job files, and unallocated expenses.
- Prepare and review job profitability reports and highlight margin issues to management.
Accounts Receivable and Credit Control
- Review customer invoices and ensure timely and accurate billing.
- Monitor customer outstanding balances, credit limits, and payment terms.
- Prepare and review AR ageing reports.
- Follow up on overdue receivables and reconcile customer accounts.
- Resolve billing and payment discrepancies and escalate high-risk accounts to management.
Accounts Payable
- Review vendor invoices against job files, supporting documents, purchase orders, and operational records.
- Record shipping line, freight, transport, customs, port, and other vendor costs accurately.
- Reconcile vendor statements and resolve discrepancies.
- Monitor supplier advances, deposits, and outstanding balances.
- Prepare payment requests and payment schedules and coordinate with vendors and internal teams.
Bank and Cash Management
- Perform regular bank reconciliations and investigate discrepancies.
- Ensure bank transactions are accurately recorded and reconciled.
- Monitor petty cash and cash transactions.
- Support cash-flow monitoring and payment planning.
- Coordinate with banks on payment-related matters when required.
Financial Reporting and Analysis
- Prepare monthly financial and management reports.
- Prepare and analyse P&L, balance sheet, AR/AP ageing, cash flow, revenue, expenses, and job profitability.
- Analyse financial variances and provide insights to management.
- Support budgeting, forecasting, and financial planning.
- Provide financial information to the Finance Manager or Head of Finance.
VAT and Compliance
- Record accounting transactions in accordance with VAT requirements.
- Assist with VAT return preparation, reconciliations, and supporting documentation.
- Maintain proper tax records and documentation.
- Support compliance with local regulations and applicable accounting standards.
Audit and Financial Controls
- Coordinate with internal and external auditors.
- Prepare audit schedules, reconciliations, supporting documents, and required reports.
- Respond to audit queries and resolve findings.
- Ensure compliance with financial controls, approval procedures, and segregation of duties.
- Identify control weaknesses and recommend process improvements.
Team Supervision and Coordination
- Supervise, guide, and review the work of junior accountants and accounting staff.
- Ensure accurate, complete, and timely completion of accounting activities.
- Coordinate with Operations, Sales, Customer Service, Procurement, and Management.
- Train team members on accounting procedures and freight-forwarding job accounting.
- Support the Finance Manager with financial analysis, reporting, and finance-related assignments.
Requirements
- Knowledge of freight-forwarding job accounting, shipment costing, revenue, costs, margins, and profitability.
- Ability to manage general accounting activities, including GL, journal entries, accruals, provisions, adjustments, and period closing.
- Ability to prepare and analyse financial reports, reconciliations, ageing reports, cash flow, and job profitability reports.
- Knowledge of VAT requirements, audit support, internal financial controls, and applicable accounting standards.
- Ability to supervise, guide, review, and train junior accountants and accounting staff.
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