Executive Assistant to CEO -UAEN

Role Overview

Executive Support and Office Management

• Own the executive's calendar, meetings, appointments, travel, and daily priorities.
• Manage schedules, deadlines, follow-ups, competing priorities, and executive logistics proactively.
• Anticipate requirements and prepare necessary information, documents, and logistics in advance.
• Coordinate matters requiring the executive's attention.

Stakeholder and Communication Management

• Serve as the primary contact for board members, investors, government entities, and senior business partners.
• Manage correspondence, communications, requests, and follow-ups on behalf of the executive.
• Coordinate with internal departments and external stakeholders to execute executive-level requirements.
• Maintain polished and professional communication across interactions.

Board and Governance Support

• Coordinate logistics and documentation for board, investment committee, and other confidential senior-level meetings.
• Prepare and maintain board papers, presentations, reports, briefings, and meeting documentation.
• Attend meetings, prepare minutes, document decisions, and track action items to completion.
• Liaise with Legal, Compliance, Finance, and other functions on governance matters.

Confidentiality and Priorities

• Handle sensitive business, financial, investment, personal, and corporate information confidentially.
• Maintain strict protocols for confidential documents, communications, access, and information sharing.
• Use sound judgment to determine when escalation is required.
• Manage urgent assignments, last-minute changes, competing demands, and time-sensitive matters.

Candidate Requirements

• 1–3 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar.
• Previous C-suite or board-level executive support experience is essential.
• Experience in investment, financial services, family office, holding company, government-related, or other high-governance environments is preferred.
• Excellent written and spoken English; Arabic is an advantage.
• Strong organization, planning, prioritization, multitasking, communication, discretion, reliability, and professional judgment.
• Strong proficiency in Microsoft Outlook, PowerPoint, Word, and Excel.
• Familiarity with board portals, document management systems, or corporate governance platforms is an advantage.