Executive Assistant
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Key skills for this role
About the Role
Richemont is seeking an experienced Executive Assistant to support the CFO in the MEIAT region. The role involves managing calendars, organizing business trips and meetings, preparing reports and presentations, and handling confidential correspondence.
Key Skills for This Role
Responsibilities
- Manage the calendar and schedule appointments (organize meetings, logistics) in liaison with all Maisons and HQ in Geneva
- Organize and coordinate business trips for the CFO
- Organize and coordinate MEIAT visits for Richemont HQ or Maisons HQ visitors and ensure professional welcoming of guests
- Schedule the 2 x annual MEIA Board meetings, 1 x annual MEIA BU meeting and all Regional meetings
- Prepare reports and verbal or written correspondence on behalf of CFO
- Write the minutes of meetings she is attending
- Draft/write PowerPoint presentation in liaison with other departments
- Prepare documents, templates as needed by the CFO
- Acts as custodian of corporate documents and records
- Compose and prepare confidential correspondence, reports, and other documents
- Create and maintain filing systems
- Manage the Management Department T&E budget, UAE Finance department budget, and follow up
Requirements
- BA’s degree
- 8 to 10 years as Executive Assistant
- Fluent in English
- Good knowledge of Microsoft Office
- Professional attitude, integrity, and high level of discretion
- Highly flexible and organized, able to handle last minute changes and multiple tasks
- Task focused, able to meet tight deadlines and set priorities
- Great ability to anticipate needs
- Strong communication and team spirit
Full Job Posting
Role Overview
- The Executive Assistant will provide support to the CFO to help him on a daily basis by dealing all administrative and organizational tasks.
- She will carry out assignments as requested by the CFO.
- The EA has a key strategic role for the objectives achievement of the Finance Department in MEIAT Region.
Organization and Scheduling
- Manage the calendar and schedule appointments (organize meetings, logistics) in liaison with all Maisons and HQ in Geneva.
- Organize and coordinate business trips for the CFO.
- Organize and coordinate MEIAT visits for Richemont HQ or Maisons HQ visitors and ensure professional welcoming of guests (agendas, meetings, transportations in liaison with the HQ EA, etc.)
- Schedule the 2 x annual MEIA Board meetings, 1 x annual MEIA BU meeting and all Regional meetings such as 2 x annual Townhall and Market Business Review, monthly direct report meetings, 2x annual Finance Townhalls and Top 30 quarterly meetings and all annual conferences.
Administrative support
- Prepare reports and verbal or written correspondence on behalf of CFO
- Write the minutes of meetings she is attending
- Draft/write PowerPoint presentation in liaison with other departments (for ex the Board and BU meetings)
- Prepare documents, templates as needed by the CFO
- Acts as custodian of corporate documents and records
- Compose and prepare confidential correspondence, reports, and other documents
- Create and maintain filing systems
- Perform confidential duties and related special projects using a high level of discretion and personal judgment
- Maintain and coordinate a high volume of sensitive and confidential material
- Prepare and send couriers and other necessary mails, etc.
- Manage the Management Department T&E budget, UAE Finance department budget, and follow up
- Submit the CFO expenses reports on time
Office / employee coordination
- Be a facilitator of communication between the CFO and direct reports team members but also all Maisons teams (locally and in HQ or other markets)
- Prepare internal communication memos within Finance department
- Update the Finance organizational chart proactively
- Prepare announcements for the department on behalf of CFO
- Organize team meetings and team building activities in coordination with the HR department
Internal Communication
- Act as key contact between the CFO and the directors/director’s assistants and other departments at regional and international level
- Facilitate collaboration within regional Finance market teams
- Facilitator with HQ and regional leadership team
- Ensure distribution flow of information
- Will be part of Finance talent program organization, planning, scheduling and logistics (Finance accelerator).
Project management
- Manage special and regional projects at the direction of CFO (regional events, corporate projects)
Education
- BA’s degree
Required Experience
- 8 to 10 years as Executive Assistant
Technical skills / abilities
- Fluent in English
- Good knowledge of Microsoft Office
Personal Skills
- Professional attitude, integrity, and high level of discretion are essential, as well as the ability to communicate appropriately at all levels
- Highly flexible and organized person, able to handle last minute changes or requests, multiple tasking
- Task focused, able to meet tight deadlines and set priorities according to business needs
- Great ability to anticipate needs
- Strong communication and team spirit
- Use to deal with last minute challenges and ambiguities
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