Executive Assistant
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Key skills for this role
About the Role
Qureos is hiring an Executive Assistant to provide high-level administrative and coordination support to multiple senior executives in Dubai. The role requires managing complex calendars, travel, correspondence, and confidential matters with discretion.
Key Skills for This Role
Responsibilities
- Act as primary point of coordination for assigned members of the Executive Leadership Team
- Manage complex calendars, meetings, and scheduling across multiple time zones
- Prioritize and reconcile competing executive commitments
- Prepare agendas, briefing notes, presentations, and follow up action trackers
- Draft, review, and manage high level correspondence (emails, letters, memos)
- Screen, prioritize, and handle incoming communications on behalf of executives
- Coordinate executive meetings, leadership forums, and Board/committee sessions
- Manage local and international travel arrangements, visas, accommodation, and itineraries
- Assist with medical insurance administration and personal administrative documentation
- Support planning and execution of internal meetings, town halls, and events
Requirements
- Bachelor's degree or equivalent professional experience
- 5+ years of experience as an Executive Assistant supporting multiple C suite and/or senior executives
- Exceptional organizational and time management skills
- Strong written and verbal communication
- High emotional intelligence and stakeholder management
- Advanced proficiency in MS Office / Google Workspace
- Trustworthiness, discretion, and professionalism
- Experience in corporate, investment, or multi entity environments is an advantage
Full Job Posting
Role Purpose
- The Executive Assistant provides high level executive, administrative, and coordination support to multiple senior executives, ensuring the efficient, professional, and confidential management of executive priorities.
Job Responsibilities
- Executive Support & Diary Management: Act as primary point of coordination for assigned members of the Executive Leadership Team.
- Manage complex calendars, meetings, and scheduling across multiple time zones.
- Prioritize and reconcile competing executive commitments.
- Prepare agendas, briefing notes, presentations, and follow up action trackers.
- Communication & Correspondence: Draft, review, and manage high level correspondence (emails, letters, memos).
- Screen, prioritize, and handle incoming communications on behalf of executives.
- Liaise professionally with Board members, shareholders, external partners, regulators, and senior stakeholders.
- Meetings, Committees & Board Support: Coordinate executive meetings, leadership forums, and Board/committee sessions.
- Prepare meeting packs, presentations, and confidential documentation.
- Record and circulate minutes, action items, and decisions.
- Travel & Logistics: Manage local and international travel arrangements, visas, accommodation, and itineraries.
- Personal Assistance: Assist with medical insurance administration, personal administrative documentation, and coordinate personal appointments.
Qualifications & Experience
- Bachelor's degree or equivalent professional experience.
- 5+ years' experience as an Executive Assistant supporting multiple C suite and/or senior executives.
- Experience in corporate, investment, or multi entity environments is an advantage.
Key Skills & Competencies
- Exceptional organizational and time management skills.
- Strong written and verbal communication.
- High emotional intelligence and stakeholder management.
- Advanced proficiency in MS Office / Google Workspace.
- Strong problem solving and decision making ability.
- Trustworthiness, discretion, and professionalism.
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