Executive Assistant

About the Company

Role Overview

Role Responsibilities

• Manage complex calendars, meetings, conference calls, board reviews, and cross-functional discussions.
• Prioritise time-sensitive requests and coordinate departments to use executive time effectively.
• Track operational priorities, project progress, action items, and agreed timelines.
• Prepare reports, presentations, board materials, meeting agendas, minutes, and executive correspondence.
• Maintain structured digital and physical filing systems, document management, and version control.
• Conduct research, gather data, and coordinate milestones for strategic and operational projects.
• Compile departmental updates and status reports for leadership.
• Handle confidential information with discretion and represent the executive office professionally.
• Provide ad hoc support for special projects, executive requests, leadership meetings, and company-wide initiatives.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• 3–5+ years of experience in executive assistance, operations coordination, project coordination, or a similar role supporting senior leadership.
• Fluent Arabic and English with excellent verbal and written communication skills.
• Minimum typing speed of 60 words per minute with a high degree of accuracy.
• Experience managing executive calendars, travel arrangements, meetings, and administrative operations.
• Strong organisational, time management, multitasking, and attention-to-detail skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to coordinate cross-functional initiatives, track action items, and prepare professional executive documentation.

Why Join Us

• Work with a global financial institution in a collaborative and dynamic environment.
• The company offers opportunities for professional growth and career advancement.
• The organisation emphasises innovation, professional excellence, and an inclusive work environment.