Administrator

Key Responsibilities

• Collaborate in the review and monitoring of departmental KPIs and prepare quarterly performance reports for the Section Head.
• Update and maintain departmental procedures and documentation in line with management requirements.
• Support the implementation of new systems, processes, and quality initiatives within the department.
• Provide administrative and coordination support to the section as required.
• Liaise with internal departments and business units to support projects and operational activities.
• Assist with additional tasks and assignments as directed by the Manager – Quality & Support.
• Monitor and track the progress of all active Facilities Management (FM) activities on a daily basis.
• Prepare weekly and monthly progress reports and presentations summarizing FM activities and performance.
• Plan, schedule, and coordinate meetings to ensure compliance with contractual obligations and ad hoc requirements.
• Record meeting minutes, track action items, and follow up on progress.
• Monitor FM contract status and support the development and review of Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
• Maintain regulatory compliance records and provide timely notifications regarding certification renewals and expirations.
• Assist in the preparation and processing of Quotations Requests (QRs) as required.
• Communicate effectively with vendors, contractors, service providers, and internal stakeholders.
• Follow up with service providers and vendors to obtain monthly reports and verify supporting documentation.
• Track FM-related invoice submissions and monitor Purchase Order (PO) status.
• Maintain accurate records and documentation related to facilities operations and activities.
• Coordinate the timely resolution of facilities-related issues and service requests.
• Collaborate with cross-functional teams to support departmental and organizational objectives.
• Stay informed about industry trends and best practices in facilities management and recommend improvements where applicable.
• Freshers may apply who has been graduated from UAE