Administrative Assistant / Secretary

Position Overview

Key Responsibilities

• Draft, edit and finalize official correspondence, memos and reports in Arabic and English for MoMRAH and related entities.
• Prepare, format and update presentations, management briefs, dashboards and periodic project reports for internal and external meetings.
• Manage executive calendars, schedule appointments, coordinate meetings and engagements, and organize logistics with ministry officials and project teams.
• Prepare Minutes of Meeting (MoM), circulate action points and track timely follow-up and closure.
• Perform document control and records management: registration, tracking, archiving, retrieval and secure handling of confidential or sensitive files (electronic and hard-copy).
• Maintain organized filing systems and ensure accurate archiving of all project documents.
• Track submissions, approvals, work orders and renewals related to municipal assets; monitor status and update stakeholders.
• Coordinate communication and information flow between departments, project teams and external stakeholders.
• Support daily office operations and administrative tasks to ensure efficient workflow and timely completion of deliverables.
• Uphold professional standards, confidentiality and high attention to detail in all communications and documentation.

Mandatory Requirements

• Currently in Riyadh and available for immediate joining
• Minimum 5 years of administrative/secretarial experience with Saudi government entities (preferably ministries or municipalities)
• Proven experience in document control, official correspondence, and follow-up with government agencies
• Excellent Arabic (written & spoken); English is an advantage
• Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Experience in engineering consultancy / O&M / infrastructure / municipal projects is a strong plus.