Admin/HR Assistant
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Key skills for this role
About the Role
SMART HARMONY seeks an Admin/HR Assistant in Mussafah to support daily HR and administrative operations. Responsibilities include employee records management, recruitment coordination, and office administration.
Key Skills for This Role
Responsibilities
- Update and keep track of employee records
- Handle paperwork for new hires, firings, transfers, etc.
- Maintain accurate records of employee attendance and timekeeping
- Manage the employee performance review process
- Help with recruitment activities like job postings, interviews, and onboarding
- Develop and implement strategies for employee retention and engagement
- Act as a liaison between the company and external HR vendors
- Stay up to date on HR trends, industry regulations, and best practices
- Provide guidance and advice to management and other staff on HR matters
- Organize and facilitate training programs and workshops
- Conduct exit interviews whenever necessary
- Plan meetings and take detailed minutes
Requirements
- Bachelor's degree in Human Resources, Business Administration, or a related field
- Proven experience as an administrative assistant, HR assistant or office admin assistant
- 3 years of administrative assistant experience
- Knowledge of office management systems and procedures
- Working knowledge of office equipment like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint in particular)
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi task
Full Job Posting
Job Description
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Excellent communication, organization, and problem solving skills.
- Knowledge of relevant HR laws and rules.
- Proficiency in Microsoft Office Suite and HRIS systems.
- Ability to run and manage the HR department on a day to day basis.
Key Responsibilities
- Update and keep track of employee records.
- Handle paperwork for new hires, firings, transfers, etc.
- Maintain accurate records of employee attendance and timekeeping.
- Manage the employee performance review process.
- Help with recruitment activities like job postings, interviews, and onboarding.
- Develop and implement strategies for employee retention and engagement.
- Act as a liaison between the company and external HR vendors.
- Stay up to date on HR trends, industry regulations, and best practices.
- Provide guidance and advice to management and other staff on HR matters.
- Organize and facilitate training programs and workshops.
- Conduct exit interviews whenever necessary.
- Plan meetings and take detailed minutes.
Requirements
- Proven experience as an administrative assistant, hr assistant or office admin assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi task.
- Job Type: Permanent.
- Experience: administrative assistant: 3 years (Required).
- Work Location: In person.
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