Admin Assistant
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Key skills for this role
About the Role
We are seeking a proactive and organized Administrative Assistant to provide day-to-day administrative support to a busy commercial team. The ideal candidate will have previous experience supporting bid and tender activities, document control, and proposal preparation in a fast-paced environment.
Key Skills for This Role
Responsibilities
- Provide general administrative and clerical support
- Assist with the preparation, formatting and submission of bid and tender documents
- Support the coordination of RFPs, RFQs and other commercial proposals
- Maintain accurate records, filing systems and document registers
- Prepare reports, letters, presentations and business correspondence
- Coordinate meetings, calendars and travel arrangements
- Liaise with internal departments to collect documents required for tender submissions
- Perform data entry and maintain confidentiality of commercial information
- Support procurement, HR and finance with administrative tasks as required
- Carry out other administrative duties as assigned
Requirements
- Diploma or Bachelor's degree in Business Administration or a related discipline
- Minimum 2 years' experience in an administrative role
- Previous experience supporting bid/tender, commercial or proposal teams is highly desirable
- Familiarity with tender documentation, document control and submission processes is an advantage
- Strong organisational and time management skills
- Excellent written and verbal communication skills in English
- Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint)
- High level of accuracy, attention to detail and ability to work under tight deadlines
Full Job Posting
Role Overview
- We are seeking a proactive and organised Administrative Assistant to provide day to day administrative support to a busy commercial team.
- The ideal candidate will have previous experience supporting bid and tender activities, document control and the preparation of proposal documentation in a fast paced environment.
Key Responsibilities
- Provide general administrative and clerical support.
- Assist with the preparation, formatting and submission of bid and tender documents.
- Support the coordination of RFPs, RFQs and other commercial proposals.
- Maintain accurate records, filing systems and document registers.
- Prepare reports, letters, presentations and business correspondence.
- Coordinate meetings, calendars and travel arrangements.
- Liaise with internal departments to collect documents required for tender submissions.
- Perform data entry and maintain confidentiality of commercial information.
- Support procurement, HR and finance with administrative tasks as required.
- Carry out other administrative duties as assigned.
Requirements
- Diploma or Bachelor's degree in Business Administration or a related discipline.
- Minimum 2 years' experience in an administrative role.
- Previous experience supporting bid/tender, commercial or proposal teams is highly desirable.
- Familiarity with tender documentation, document control and submission processes is an advantage.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).
- High level of accuracy, attention to detail and ability to work under tight deadlines.
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