Accounts Payable

Job Summary

Accounts Payable

• Manage the day-to-day accounts payable process.
• Receive, verify, and record supplier and vendor invoices.
• Check invoices against purchase orders, quotations, and supporting documents.
• Ensure invoices are approved before payment processing.
• Maintain supplier accounts and prepare payment schedules and payment requests.
• Process payments, monitor outstanding payables, and reconcile supplier statements.
• Maintain records of invoices, payment vouchers, and supporting documents.

General Accounting Support

• Post accounting entries into the accounting system.
• Assist with monthly closing activities, accruals, and prepaid expenses.
• Assist with bank and ledger reconciliations.
• Classify and allocate expenses to the relevant accounts and cost centers.
• Maintain the general ledger and supporting schedules.
• Provide accounting information and documentation to management.

Limousine and Fleet Accounting

• Process and record fleet-related supplier invoices and expenses.
• Handle expenses related to vehicle maintenance, repairs, fuel, Salik, Darb, ENOC, insurance, and registration.
• Maintain accurate vehicle-related expense records.
• Coordinate with operations and fleet teams to verify invoices and supporting documents.
• Monitor and reconcile driver-related expenses where applicable.
• Allocate expenses to the relevant vehicle, department, or cost center.

Vendor Management and Reporting

• Communicate with suppliers about invoices, payments, statements, and discrepancies.
• Maintain updated vendor records and payment information.
• Respond to supplier queries and support resolution of invoice and payment issues.
• Prepare accounts payable aging reports, outstanding supplier reports, and payment schedules.
• Provide AP reports and supporting documents to management.

Compliance and Controls

• Assist with internal and external audit requirements.
• Ensure AP transactions comply with company policies and approval procedures.
• Maintain documentation for payments and expenses.
• Follow internal financial controls and accounting procedures.
• Maintain confidentiality of financial and supplier information.
• Identify discrepancies and report them to the Finance Manager or Senior Accountant.

Requirements

• Bachelor's degree or diploma in accounting, finance, or a related field.
• Two to four years of relevant accounts payable experience.
• Experience in limousine, transportation, fleet, hospitality, or a similar industry is an advantage.
• Good knowledge of accounts payable and general accounting procedures.
• Experience with accounting software; Odoo experience is an advantage.
• Good knowledge of Microsoft Excel and Microsoft Office.
• Strong reconciliation and analytical skills.
• Excellent attention to detail and accuracy.
• Good communication and follow-up skills.
• Ability to meet deadlines, manage multiple tasks, and work independently and as part of a team.
• Immediate joining availability is preferred.

Compensation and Benefits

• Salary is AED 4,500 per month, depending on qualifications and relevant experience.
• Benefits are provided according to UAE Labour Law and company policy.

Work Location

• Work location is in person in Dubai, UAE.