VIE-Project & Bid Coordinator
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Key skills for this role
About the Role
Keolis is seeking a VIE (Volontariat International en Entreprise) Project & Bid Coordinator to join the Bids team in Dubai. The role focuses on preparing and coordinating bids for major tenders in the Middle East and East Asia.
Key Skills for This Role
Responsibilities
- Plan and manage the response timeline (gates, milestones, committees), RACI, and critical paths
- Centralize RFP requirements and manage compliance (compliance matrix, Q&A, clarifications)
- Coordinate contributions from Finance, Legal & Commercial, Technical/Operations, and partners
- Manage version control, quality, formatting, and consistency of deliverables; consolidate the submission package
- Prepare governance materials and project reporting (progress, risks, dependencies)
- Perform data analysis for costing and value proposition, capture lessons learned
Requirements
- Engineer by training, ideally with a project management orientation
- Fluent English
- Initial exposure to tender processes and/or public transportation (preferred)
- Rigorous, comfortable with numbers and data
- Capable of working in a demanding and evolving international environment
- Strong ability to adapt to the needs of different tenders
Full Job Posting
Company & Role
- Keolis is one of the world’s leading shared mobility providers, offering safe, efficient, and sustainable public transportation solutions.
- The V.I.E will report to Keolis Middle East and East Asia, supporting existing contracts and developing new opportunities.
- The V.I.E will join the Bids team, at the core of Keolis’s growth momentum in the Middle East and East Asia area.
- The role focuses mainly on the preparation and coordination of bids, supporting major tenders planned for 2026.
Candidate Profile
- Engineer by training, ideally with a project management orientation
- Fluent English and, if possible, some initial exposure to tender processes and/or public transportation
- Rigorous, comfortable with numbers and data
- Capable of working in a demanding and evolving international environment
- Strong ability to adapt to the needs of different tenders
Key Skills
- Planning and managing the response timeline (gates, milestones, committees), RACI, and critical paths
- Centralizing RFP requirements and managing compliance (compliance matrix, Q&A, clarifications)
- Coordinating contributions (Finance, Legal & Commercial, Technical/Operations, partners)
- Version control, quality, formatting, and consistency of deliverables; consolidating the submission package
- Preparing governance materials and project reporting (progress, risks, dependencies)
- Data analysis for costing and value proposition, capturing lessons learned
- Proficiency in Excel and SharePoint, interpersonal skills, and attention to detail
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