Secretary

Job Summary

Key Responsibilities

• Provide daily secretarial and administrative support to the MEP Department Manager and team.
• Prepare, format, and maintain official letters, emails, reports, meeting minutes, and correspondence.
• Maintain MEP documents, drawings, technical submissions, RFIs, MIRs, inspection requests, and project records.
• Coordinate with MEP Engineers, Project Managers, Consultants, Subcontractors, Suppliers, and Site Teams.
• Maintain document trackers, submission logs, material logs, drawing registers, and follow-up schedules.
• Schedule meetings, prepare agendas, record minutes, and follow up on pending actions.
• Prepare daily, weekly, and monthly MEP reports and management summaries.
• Handle incoming and outgoing correspondence and distribute documents to relevant personnel.
• Follow up on pending approvals, submissions, responses, and technical documentation.
• Maintain confidentiality and ensure documents are organised and readily available.
• Assist the MEP Department with general administrative tasks.

Requirements

• At least three years of experience as a Secretary, Department Secretary, or MEP Secretary in a UAE contracting or construction company.
• Experience working with an MEP Department in building construction projects is preferred.
• Good knowledge of construction and MEP documentation and terminology.
• Proficiency in MS Office, including Word, Excel, Outlook, and PowerPoint.
• Strong typing, formatting, filing, and document-control skills.
• Good English communication and business correspondence skills.
• Strong coordination, organization, and follow-up abilities.
• Ability to work under pressure and manage multiple tasks efficiently.
• UAE construction or contracting experience is mandatory.

Application Questions

• Applicants may be asked about notice period, current salary, and UAE contracting experience.

Workplace

• The work location is in person.