Sales Administrator

eMagine Solutions

Dubai, UAE

Full Time

Mid

2 days ago

CRMApollo.ioLinkedInGoogle SheetsExcelCanva

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About the Role

eMagine Solutions is seeking a high-output Sales Administrator / BD Coordinator to support sales operations, campaign execution, and lead management. The role involves B2B marketing execution, social media management, CRM hygiene, and pipeline administration.

Key Skills for This Role

CRMApollo.ioLinkedInGoogle SheetsExcelCanva

Responsibilities

Help plan and run simple B2B campaigns that generate leads (LinkedIn content, outreach assets, basic tracking, weekly cadence)
Manage day to day LinkedIn activity (posting, repurposing content, light engagement, keeping us visible and consistent)
Manage daily/weekly outreach activity across LinkedIn/email/calls (tracking + follow up cadence)
Build targeted B2B prospect lists by sector, geography, seniority, and hiring signals (Apollo.io / LinkedIn workflows)
Maintain lead lists, segment accounts/contacts, enrich missing data, keep records accurate
Update CRM stages, notes, next steps, tasks, reminders, and contact data; keep the system clean and usable
Ensure every opportunity has an owner, next action, and timeline; support basic forecasting visibility
Track activity and outcomes (outreach, meetings booked, submissions, interviews, offers, placements) with weekly scorecards
Create simple dashboards/scorecards for leadership (activity vs targets, conversion, blockers, next actions)
Schedule meetings, follow ups, interview logistics, reminders, diary management support
Maintain outreach templates, follow up sequences, trackers, and SOPs; keep the team aligned to cadence
Keep pitch materials current (one pagers, capability decks, case studies); create clean client ready slides (Canva/PowerPoint/Google Slides)

Requirements

2+ years in sales support / sales admin / BD support / coordinator / operations role
Experience working with a CRM/ATS or structured pipeline tracker (clean updates, next steps, reminders)
Strong written English; comfortable supporting LinkedIn/email outreach admin and campaign tracking
Reliable, consistent, and able to work to weekly targets and deadlines
Comfortable building and maintaining lists, trackers, and basic dashboards in Google Sheets/Excel
Hands on experience with Apollo.io (or similar prospecting/enrichment tools) is nice to have
Basic B2B marketing understanding (positioning, messaging, segmentation, campaign tracking) is nice to have
Canva skills (clean formatting, simple decks, one pagers, outreach visuals) is nice to have
Familiarity with outbound cadence management (touchpoints, sequences, follow up rules) is nice to have
Understanding of recruitment KPIs and funnel metrics is nice to have
Experience supporting proposals, pitch decks, or client presentations is nice to have

Full Job Posting

Role Overview

We’re a boutique, delivery first recruitment agency and need a high output Sales Administrator / BD Coordinator who can keep the commercial engine moving and help us build consistent marketing that drives inbound interest.
This is not “admin for admin’s sake” it’s sales support + campaign execution + follow up discipline.

What you’ll do (responsibilities)

Campaign + marketing execution (core): help plan and run simple B2B campaigns that generate leads (LinkedIn content, outreach assets, basic tracking, weekly cadence)
Social media management: manage day to day LinkedIn activity (posting, repurposing content, light engagement, keeping us visible and consistent)
Outbound BD coordination: manage daily/weekly outreach activity across LinkedIn/email/calls (tracking + follow up cadence)
Lead sourcing + list building: build targeted B2B prospect lists by sector, geography, seniority, and hiring signals (Apollo.io / LinkedIn workflows)
Lead management: maintain lead lists, segment accounts/contacts, enrich missing data, keep records accurate
CRM hygiene + sales ops: update stages, notes, next steps, tasks, reminders, and contact data (no “dead” pipeline); keep the system clean and usable
Pipeline administration: ensure every opportunity has an owner, next action, and timeline; support basic forecasting visibility
KPI tracking (simple + consistent): track activity and outcomes (outreach, meetings booked, submissions, interviews, offers, placements) with weekly scorecards
Weekly reporting: simple dashboards/scorecards for leadership (activity vs targets, conversion, blockers, next actions)
Scheduling + coordination: meetings, follow ups, interview logistics, reminders, diary management support
Process + templates: maintain outreach templates, follow up sequences, trackers, and SOPs; keep the team aligned to cadence
Sales collateral support: keep pitch materials current (one pagers, capability decks, case studies); create clean client ready slides (Canva/PowerPoint/Google Slides)

You’ll be a fit if you are

Gritty and proactive: you take ownership, push things over the line, and don’t wait to be told
Highly organised, detail aware, and strong on follow ups (you like closing loops)
Comfortable “chasing” internally (holding people accountable to activity) without being awkward about it
Commercially switched on: you understand what matters in B2B sales (timing, decision makers, next steps, momentum)
Confident managing multiple priorities in a fast moving environment
Clear communicator (written + verbal) with a professional tone
Strong with trackers and reporting — you don’t need advanced Excel wizardry, but you must be accurate and consistent

Requirements (must have)

2+ years in sales support / sales admin / BD support / coordinator / operations role (recruitment agency is a plus, not mandatory)
Experience working with a CRM/ATS or structured pipeline tracker (clean updates, next steps, reminders)
Strong written English; comfortable supporting LinkedIn/email outreach admin and campaign tracking
Reliable, consistent, and able to work to weekly targets and deadlines
Comfortable building and maintaining lists, trackers, and basic dashboards in Google Sheets/Excel

Nice to have (adds weight in screening)

Hands on experience with Apollo.io (or similar prospecting/enrichment tools)
Basic B2B marketing understanding (positioning, messaging, segmentation, campaign tracking)
Canva skills (clean formatting, simple decks, one pagers, outreach visuals)
Familiarity with outbound cadence management (touchpoints, sequences, follow up rules)
Understanding of recruitment KPIs and funnel metrics (activity → submissions → interviews → offers → placements)
Experience supporting proposals, pitch decks, or client presentations

What you get

A key commercial support role with direct impact on revenue
Bonuses (including holiday funds e.g., this quarter the team will head to the Maldives)
Clear targets, simple reporting, and direct access to leadership
Autonomy to improve systems, tighten processes, and build structure

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