Sales Administrator / BD Coordinator
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Key skills for this role
About the Role
eMagine Solutions seeks a highly organized Sales Administrator / BD Coordinator to manage outbound business development, lead management, CRM hygiene, and reporting. The role requires 2+ years in sales admin or coordination, strong Excel skills, and CRM experience.
Key Skills for This Role
Responsibilities
- Manage daily/weekly outreach activity across LinkedIn/email/calls with tracking and follow up cadence
- Use tools like Apollo.io to build targeted B2B prospect lists
- Maintain lead lists, segment accounts/contacts, enrich missing data, keep records accurate
- Update CRM stages, notes, next steps, tasks, reminders, and contact data
- Track KPI metrics for recruiters and produce weekly scorecards
- Create simple dashboards/scorecards for leadership
- Support scheduling, meeting coordination, and diary management
- Maintain outreach templates, follow up sequences, trackers, and SOPs
- Format outreach collateral and sales assets using Canva
- Create client ready slides for proposals and capability decks
Requirements
- 2+ years in sales admin / sales support / operations / coordinator role
- Strong Excel/Google Sheets skills (filters, pivots, VLOOKUP/XLOOKUP, basic dashboards)
- Experience working with a CRM/ATS or structured pipeline tracker
- Strong written English
Full Job Posting
Role Overview
- We need a highly organised Sales Administrator / BD Coordinator to run the engine room behind outbound business development: keeping leads clean, follow ups tight, recruiter KPIs visible, and the pipeline moving.
What you’ll do
- Outbound BD coordination: manage daily/weekly outreach activity across LinkedIn/email/calls.
- Lead sourcing + list building: use tools like Apollo.io to build targeted B2B prospect lists.
- Lead management: maintain lead lists, segment accounts/contacts, enrich missing data.
- CRM hygiene + sales ops: update stages, notes, next steps, tasks, reminders.
- Pipeline administration: ensure every opportunity has an owner, next action, and timeline.
- KPI tracking for recruiters: activity metrics and outcomes with weekly scorecards.
- Weekly reporting: simple dashboards/scorecards for leadership.
- Scheduling + coordination: meetings, follow ups, interview logistics, diary management.
- Process + templates: maintain outreach templates, follow up sequences, trackers, and SOPs.
- B2B marketing support (light): format outreach collateral and sales assets using Canva.
- Presentation support: create clean, client ready slides for proposals.
- Data quality: clean duplicates, standardise naming, ensure compliance friendly record keeping.
You’ll be a fit if you are
- Highly organised, detail obsessed, and proactive with follow ups.
- Comfortable chasing internally without being awkward.
- Commercially switched on: understand what matters in a B2B sales conversation.
- Strong with spreadsheets and reporting (Excel/Google Sheets).
- Confident managing multiple priorities.
- Clear communicator with a professional tone.
- Able to turn messy info into clean trackers, dashboards, and client ready outputs.
Requirements (must have)
- 2+ years in sales admin / sales support / operations / coordinator role.
- Strong Excel/Google Sheets (filters, pivots, VLOOKUP/XLOOKUP, basic dashboards).
- Experience working with a CRM/ATS or structured pipeline tracker.
- Strong written English; comfortable supporting LinkedIn/email outreach admin.
- Reliable, consistent, and able to work to weekly targets and deadlines.
Nice to have
- Hands on experience with Apollo.io.
- Basic B2B marketing understanding.
- Canva skills.
- Experience with ATS/CRM tools (Bullhorn, Vincere, JobAdder, Zoho, HubSpot, Salesforce, etc.).
- Familiarity with outbound cadence management.
- Understanding of recruitment KPIs and funnel metrics.
- Experience supporting proposals, pitch decks, or client presentations.
What you get
- A key commercial support role with direct impact on revenue.
- Clear targets, simple reporting, and direct access to leadership.
- Autonomy to improve systems, tighten processes, and build structure.
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