Sales Admin
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Key skills for this role
About the Role
Hausfit Building and Contracting LLC is seeking a Sales Administrator to support the sales team with administrative tasks, prepare quotations and proposals, maintain CRM records, and coordinate with clients and internal departments.
Key Skills for This Role
Responsibilities
- Provide administrative support to the Sales Team and Sales Manager
- Prepare quotations, proposals, contracts, and other sales related documentation
- Maintain and update customer records, sales databases, and CRM systems
- Coordinate with clients regarding documentation, appointments, and follow ups
- Process sales orders and ensure timely execution with the operations team
- Track quotations, purchase orders, invoices, and project documentation
- Prepare weekly and monthly sales reports, forecasts, and performance dashboards
- Coordinate with Finance for invoicing, payment follow ups, and account reconciliations
- Schedule meetings, site visits, and presentations for the sales team
- Assist in preparing tender documents and prequalification submissions when required
Requirements
- Bachelor's degree in Business Administration, Marketing, or related field
- Minimum 2 years of experience in Sales Administration or Sales Coordinator role
- Experience in construction, fit out, interior design, maintenance, or contracting industry preferred
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Excellent written and verbal communication skills in English
- Tagalog language required
Full Job Posting
Job Summary
- Hausfit Building Contracting LLC is seeking a highly organized and detail oriented Sales Administrator to support the sales team by managing administrative tasks, maintaining accurate records, coordinating with internal departments, and ensuring smooth day to day sales operations.
Key Responsibilities
- Provide administrative support to the Sales Team and Sales Manager.
- Prepare quotations, proposals, contracts, and other sales related documentation.
- Maintain and update customer records, sales databases, and CRM systems.
- Coordinate with clients regarding documentation, appointments, and follow ups.
- Process sales orders and ensure timely execution with the operations team.
- Track quotations, purchase orders, invoices, and project documentation.
- Prepare weekly and monthly sales reports, forecasts, and performance dashboards.
- Coordinate with Finance for invoicing, payment follow ups, and account reconciliations.
- Schedule meetings, site visits, and presentations for the sales team.
- Assist in preparing tender documents and prequalification submissions when required.
- Maintain organized filing systems for all sales documents and contracts.
- Support lead management by assigning inquiries and tracking follow up status.
Requirements
- Bachelor's degree in Business Administration, Marketing, or a related field.
- Minimum 2 years of experience in a Sales Administration or Sales Coordinator role.
- Experience in the construction, fit out, interior design, maintenance, or contracting industry is preferred.
- Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
- Experience using CRM software is an advantage.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills in English.
- Ability to work under pressure and manage multiple priorities.
- High attention to detail and accuracy.
- Professional attitude with excellent customer service skills.
Preferred Qualifications
- Knowledge of sales processes and documentation.
- Experience preparing quotations and commercial proposals.
- Familiarity with ERP systems is an advantage.
- UAE experience is preferred.
Key Skills
- Sales Administration
- CRM Management
- Documentation & Record Keeping
- Microsoft Excel
- Report Preparation
- Quotation & Proposal Preparation
- Customer Relationship Management
- Coordination & Scheduling
- Time Management
- Communication Skills
- Problem Solving
- Attention to Detail
Compensation
- Pay: AED 3,000.00 per month
Work Location
- In person
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