Office Operations Executive
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Key skills for this role
About the Role
Hausfit Building and Contracting LLC seeks a highly organized Office Operations Executive to oversee daily administrative and operational functions in Dubai. Responsibilities include managing office supplies, coordinating with vendors, maintaining records, and supporting HR, Finance, and Sales.
Key Skills for This Role
Responsibilities
- Manage the daily operations of the office to ensure efficiency and professionalism
- Oversee office supplies, stationery, pantry items, and inventory, ensuring timely replenishment
- Coordinate with vendors, service providers, landlords, and maintenance teams for office requirements
- Maintain office equipment and arrange servicing and repairs when required
- Monitor office cleanliness, hygiene, and overall workplace standards
- Coordinate with HR, Finance, Sales, and Management to ensure seamless operational support
- Maintain company records, operational files, contracts, and documentation
- Handle courier services, incoming and outgoing correspondence, and document management
- Assist in organizing company meetings, events, training sessions, and corporate activities
- Manage travel bookings, accommodation arrangements, and meeting logistics when required
- Ensure company policies and operational procedures are implemented and followed
- Track operational expenses and process vendor invoices for payment
Requirements
- Bachelor's degree in Business Administration, Management, or a related field
- Minimum 2–4 years of experience in office administration or operations
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Strong problem solving and time management skills
- Ability to work independently and handle multiple priorities
- Experience in the real estate industry is an advantage
Full Job Posting
Job Summary
- We are seeking a highly organized and proactive Office Operations Executive to oversee the day to day administrative and operational functions of the office.
- The ideal candidate will ensure smooth office operations, maintain company assets and records, coordinate with internal departments and external vendors, and support management in creating an efficient and productive work environment.
Key Responsibilities
- Manage the daily operations of the office to ensure efficiency and professionalism.
- Oversee office supplies, stationery, pantry items, and inventory, ensuring timely replenishment.
- Coordinate with vendors, service providers, landlords, and maintenance teams for office requirements.
- Maintain office equipment and arrange servicing and repairs when required.
- Monitor office cleanliness, hygiene, and overall workplace standards.
- Coordinate with HR, Finance, Sales, and Management to ensure seamless operational support.
- Maintain company records, operational files, contracts, and documentation.
- Handle courier services, incoming and outgoing correspondence, and document management.
- Assist in organizing company meetings, events, training sessions, and corporate activities.
- Manage travel bookings, accommodation arrangements, and meeting logistics when required.
- Ensure company policies and operational procedures are implemented and followed.
- Track operational expenses and process vendor invoices for payment.
Requirements
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum 2–4 years of experience in office administration or operations.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Strong problem solving and time management skills.
- Ability to work independently and handle multiple priorities.
- Experience in the real estate industry is an advantage.
Preferred Skills
- Vendor and facility management.
- Inventory and asset management.
- Documentation and record keeping.
- Budget tracking and expense monitoring.
- Process improvement mindset.
- Professional attitude with strong attention to detail.
Pay
- From AED1.00 per month
Application Questions
- What is your current salary?
- What is your visa status?
Work Location
- In person
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