Sales Admin Coordinator
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Key skills for this role
About the Role
Fixen Technical Services LLC is looking for a detail-oriented Sales Admin Coordinator to support sales and operations. Responsibilities include preparing quotations, coordinating with clients and teams, and maintaining records.
Key Skills for This Role
Responsibilities
- Prepare and send quotations, proposals, and service agreements
- Follow up with clients regarding quotations, approvals, and inquiries
- Coordinate with operations team to schedule site inspections and project execution
- Maintain and update customer records, sales reports, and project documentation
- Assist in preparing tenders, prequalification documents, and company profiles
- Respond to client inquiries via phone, email, and other communication channels
- Coordinate with suppliers and internal departments to ensure smooth project execution
- Monitor sales pipelines and prepare weekly and monthly sales reports
- Maintain organized records of contracts, purchase orders, invoices, and correspondence
- Provide administrative support to sales and management teams
Requirements
- Minimum 2 years of experience in sales administration or coordination, preferably in technical services, construction, fit out, or maintenance industry
- Strong knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills in English
- Strong organizational skills with attention to detail
- Ability to manage multiple tasks and meet deadlines
- Professional customer service and interpersonal skills
- Valid UAE driving license
- Experience with CRM software or ERP systems is an advantage
Full Job Posting
Company Overview
- Fixen Technical Services LLC is a growing technical services company specializing in maintenance, renovation, fit out, and joinery works across residential, commercial, and industrial projects.
- We are looking for a detail oriented and proactive Sales Admin Coordinator to support our sales and operations team.
Key Responsibilities
- Prepare and send quotations, proposals, and service agreements.
- Follow up with clients regarding quotations, approvals, and inquiries.
- Coordinate with the operations team to schedule site inspections and project execution.
- Maintain and update customer records, sales reports, and project documentation.
- Assist in preparing tenders, prequalification documents, and company profiles.
- Respond to client inquiries via phone, email, and other communication channels.
- Coordinate with suppliers and internal departments to ensure smooth project execution.
- Monitor sales pipelines and prepare weekly and monthly sales reports.
- Maintain organized records of contracts, purchase orders, invoices, and correspondence.
- Provide administrative support to the sales and management teams.
- Perform other administrative and coordination duties as assigned.
Requirements
- Minimum 2 years of experience in sales administration or coordination, preferably in technical services, construction, fit out, or maintenance industry.
- Strong knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Excellent written and verbal communication skills in English.
- Strong organizational skills with attention to detail.
- Ability to manage multiple tasks and meet deadlines.
- Professional customer service and interpersonal skills.
- Experience with CRM software or ERP systems is an advantage.
- Experience preparing quotations and tenders.
- Knowledge of maintenance, renovation, fit out, and joinery services.
- Ability to work independently and collaboratively in a fast paced environment.
- A valid UAE driving license is a must.
Benefits
- Competitive salary based on experience.
- Company visa and medical insurance.
- Annual leave and UAE public holidays as per UAE Labour Law.
- Professional development and career growth opportunities.
Work Location
- In person.
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