Receptionist
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
CBRE Excellerate is hiring a Receptionist to deliver soft facilities management services in Dubai. The role involves managing the visitor management system, welcoming guests, providing administrative support, and ensuring a professional reception area.
Key Skills for This Role
Responsibilities
- Manage the Visitor Management system, ensuring all guests receive a memorable and professional welcome, with all badges prepared in advance of arrival
- Welcome all internal colleagues in a courteous and professional manner
- Maintain complete ownership of the reception area and its surrounding areas by collaborating with all colleagues and service partners
- Assist with issuing and delivery of lost and forgotten passes when applicable
- Use the technology platform to ensure all loaned items are scanned in and out within agreed timelines
- Actively and positively engage with colleagues, clients and other stakeholders to ensure a seamless service experience
- Provide general administrative support to various departments, including photocopying, filing, and data entry
- Ensure that all matters that may impact the smooth running of the building and facilities are immediately reported and collaborate with relevant stakeholders
- Provide support to the admin team by posting and assigning workplace tickets on the Helpdesk system
- Assist the Admin team in the management of the Desk Booking system
- Build and maintain strong working relationships with the Security Team, ensuring that the building is secure at all times
- Report health and safety hazards and take proactive action to resolve the risk where appropriate
Requirements
- Proven experience as a receptionist or in a similar role, preferably in a hotel / service industry / corporate environment
- Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale
- Excellent communication and interpersonal skills, with a professional manner
- Strong organizational skills and attention to detail
- Ability to multitask and prioritise tasks effectively in a fast paced environment
- Positive attitude, with a willingness to learn and adapt to new challenges
- Ability to maintain confidentiality and handle sensitive information with discretion
- Punctuality and reliability are essential
- Comfortable with and embracing of new technologies and digital tools
- Conversant with Microsoft Office (Word, Excel, Outlook, PowerPoint)
Full Job Posting
Who are we?
- We are the market leader in commercial real estate services and investments, offering clients across Africa and the Middle East an integrated range of high quality real estate services.
- We primarily support corporate clients who procure services on a contractual basis throughout the Middle East and Africa.
Why choose us?
- Imagine more than just the future of work — with CBRE Excellerate, you can help shape it.
- Collaborate with talented people, benefit from exceptional resources, and thrive both professionally and personally.
Job Description
- We are recruiting for a receptionist to join our team and deliver the Soft Facilities Management services.
- The position is responsible for making a world class first impression of the organisation, upholding the client values and carefully stewarding customers through moments that matter.
Key Responsibilities
- Manage the Visitor Management system, ensuring all guests receive a memorable and professional welcome.
- Welcome all internal colleagues in a courteous and professional manner.
- Maintain complete ownership of the reception area and its surrounding areas.
- Assist with issuing and delivery of lost and forgotten passes when applicable.
- Use the technology platform to ensure all loaned items are scanned in and out within agreed timelines.
- Actively and positively engage with colleagues, clients and other stakeholders.
- Provide general administrative support to various departments, including photocopying, filing, and data entry.
- Ensure that all matters that may impact the smooth running of the building and facilities are immediately reported.
- Provide support to the admin team by posting and assigning workplace tickets on the Helpdesk system.
- Assist the Admin team in the management of the Desk Booking system.
- Build and maintain strong working relationships with the Security Team.
- Report health and safety hazards and take proactive action to resolve the risk where appropriate.
Communication Skills
- Ability to comprehend and interpret instructions, short correspondence, and memos, and ask clarifying questions to ensure understanding.
- Ability to respond to common inquiries or complaints from clients, co workers, and/or supervisor/manager.
Skills Required
- Proven experience as a receptionist or in a similar role, preferably in a hotel / service industry / corporate environment.
- Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale.
- Excellent communication and interpersonal skills, with a professional manner.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritise tasks effectively in a fast paced environment.
- Positive attitude, with a willingness to learn and adapt to new challenges.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Punctuality and reliability are essential.
- Comfortable with and embracing of new technologies and digital tools.
- Conversant with Microsoft Office (Word, Excel, Outlook, PowerPoint).
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at CBRE Excellerate
Receptionist
Dubai, UAE
CBRE Excellerate is seeking a Receptionist to manage the reception area and provide administrative support to the FM team. The role requires a high school diploma, two years of related experience, and proficiency in SAP,
Facilities Supervisor
Dubai, UAE
CBRE Excellerate is seeking a Facilities Supervisor to oversee FM service delivery at client locations in Dubai. The role includes managing contractual relationships, financial performance, and maintenance of critical sy
Facilities Coordinator - Multiple Accounts
Dubai, UAE
CBRE Excellerate is hiring a Facilities Coordinator to supervise soft and hard FM services at client offices in Dubai. The role involves managing service delivery, financial performance, and supplier coordination. Candid
Receptionist
Dubai, UAE
CBRE Excellerate is seeking a Receptionist to manage the reception area as the first point of contact, provide administrative support to the facilities management team, and ensure superior customer service. The role requ
Project Supervisor
Dubai, UAE
CBRE Excellerate seeks an experienced Project Supervisor to manage MEP, HVAC retrofit, commercial fit-out, and technical improvement projects across multiple client sites in Dubai. The role requires a diploma or degree i
Receptionist
Dubai, UAE
CBRE Excellerate is hiring a Receptionist to deliver soft facilities management services in Dubai. The role involves managing the visitor management system, welcoming guests, providing administrative support, and ensurin
Account Manager Integrated Facilities Management
United Arab Emirates, UAE
Who are we? We are the market leader in commercial real estate services and investments, offering our clients across Africa and the Middle East an integrated range of high-quali...
Account Manager – Integrated Facilities Management
Dubai, UAE
CBRE Excellerate is seeking an Account Manager to manage Integrated Facilities Management services across multiple locations. The role involves client relationship management, overseeing hard and soft FM services, budget
Receptionist
Dubai, UAE
Facilities Supervisor
Dubai, UAE
Facilities Coordinator - Multiple Accounts
Dubai, UAE
Receptionist
Dubai, UAE
Project Supervisor
Dubai, UAE
Receptionist
Dubai, UAE
Account Manager Integrated Facilities Management
United Arab Emirates, UAE
Account Manager – Integrated Facilities Management
Dubai, UAE