Project Manager - Activations
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Key skills for this role
About the Role
We re looking for a Project Manager to join our team and play a pivotal role in delivering exceptional events. If you re passionate about project management, thrive in a fast-pa.
Key Skills for This Role
Responsibilities
- Coordinate project management systems, procedures, and processes to ensure smooth inter department timelines
- Evaluate and align processes to improve delivery and approval workflows
- Conduct continuous risk assessments including milestone alignment and contingency planning
- Manage stakeholder interactions across internal teams and external partners
- Ensure clear communication and reporting to stakeholders throughout event lifecycle
- Manage custom event delivery with Special Projects team, Marketing Manager, and Event Manager
- Direct onsite staff and team members for successful event delivery
- Oversee non department tied deliverables such as badging and merchandise rollout
- Support marketing, programming, and operations elements of event delivery
- Manage collation of speaker assets from confirmation to final delivery
- Manage speaker logistics leading up to the event
- Track post event milestones and conduct evaluations
Requirements
- Passion for project management
- Experience in a fast paced events environment
- Strong organizational and communication skills
Full Job Posting
Job Overview
- We're looking for a Project Manager to join our team and play a pivotal role in delivering exceptional events.
- If you're passionate about project management, thrive in a fast paced environment, and want to be part of a team that's redefining the events industry, we want to hear from you!
Inter departmental Processes, Milestone, and Risk Management
- Coordinate project management systems, procedures, and processes to ensure smooth inter department timelines and deadlines.
- Evaluate and align processes to improve overall delivery and approval workflows.
- Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues.
Stakeholder Management and Reporting
- Manage stakeholder interactions across internal teams and external partners at all levels.
- Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events.
Event Delivery and Coordination
- Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager.
- Direct onsite staff and team members to ensure successful event delivery.
- Oversee non department tied deliverables such as badging and merchandise rollout.
- Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.
Production and Speaker Management
- Manage collation of speakers assets from confirmation to final delivery of presentations and content live at the event.
- Ensure smooth execution of event production and logistics to accomplish the goals of the events business.
- Where necessary, manage speaker logistics leading up to the event.
Post Event Evaluation and Reporting
- Track post event milestones and conduct evaluations to assess success metrics and gather feedback.
- Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.
Meeting Management
- Manage minutes and tasks reporting, tracking, and monitoring.
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