Project Controls Department Manager
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Key skills for this role
About the Role
Hill International seeks a Project Controls Department Manager to oversee budgets, cost, planning, scheduling, and change management for projects in Jeddah. The role requires managing project control staff, implementing stage gate processes, and ensuring adherence to project policies and procedures.
Key Skills for This Role
Responsibilities
- Manage and monitor budgets, cost, planning/scheduling, and change management
- Assess capability of project control staff and recommend roles
- Develop and ratify section operating structure and department processes
- Control and monitor project schedules from registration to handover
- Implement Stage Gate Process on all new and existing projects
- Prepare consolidated cost reports and monitor cash flow
- Implement Enterprise Documents Management System (EDMS)
- Prepare testing and commissioning scope of work for construction RFPs
- Perform other duties as assigned by line manager
Requirements
- Overall responsibility for managing budgets, cost, planning/scheduling, and change management
- Assessing capability of project control staff and recommending roles
- Developing and ratifying section operating structure and department processes
- Controlling and monitoring project schedules from registration to handover
- Implementing Stage Gate Process on projects
- Preparing consolidated cost reports and monitoring cash flow
- Implementing Enterprise Documents Management System (EDMS)
- Preparing testing and commissioning scope of work
- Informing themselves of Quality, Environmental, Safety, and Occupational Health Policies
Full Job Posting
Responsibilities
- Has overall responsibility for managing and monitoring budgets, cost, planning/scheduling, and management of change
- Assessing the capability of project control staff and recommending appropriate roles and responsibilities
- Inputting to the project control department knowledge transfer program
- Developing and getting ratified section operating structure and department operating processes and procedures
- Controlling and monitoring project schedules from registration to handover
- Implementing the relevant Stage Gate Process on all new and existing projects
- Ensuring that all projects provide input to monthly dashboards
- Undertaking cost related activities
- Preparing and maintaining portfolio cost reports
- Defining cost requirements for contracts
- Preparing financial input for contracts
- Preparation of consolidated cost report
Additional Responsibilities
- Establish project invoice registration and update it monthly
- Monitor the project's cash flow and available funds
- Implementing PMM standard planning and scheduling processes and procedures
- Undertaking all planning and schedule related activities
- Preparing and maintaining portfolio level 1 management schedule
- Preparing and maintaining a level 1 stage gate schedule for each project
- Preparing schedules for projects before bidding
- Defining schedule requirements for contracts
- Evaluating bidder's schedule submittals
- Preparing milestones and schedules input for contracts
- Maintaining Master Schedule
- Preparing consolidated schedule performance report
Document Management and Testing
- Review and approve baseline schedules submitted by the contractor
- Review the recovery plans and corrective actions proposed by contractors
- Implementing an Enterprise Documents Management System (EDMS)
- Developing a structure and archiving project documents
- Preparing document management input for contracts
- Preparing the Document Management department knowledge transfer program
- Monitoring and auditing of clusters Document Management performance
- Preparing testing and commissioning scope of work for construction RFPs
- Reviewing testing and commissioning aspects of contractors' proposed Project Execution Plans
- Preparing testing and commissioning input to contracts
- Assigning testing and commissioning resources to projects
- Maintaining functional responsibility for testing and commissioning resources
Department Management
- Maintaining overall responsibility for construction contractor/subcontractor testing, commissioning performance
- Development and rectification of department operating structure and tools
- Informs themselves of relevant Quality, Environmental, Safety, and Occupational Health Policies
- Perform other duties as assigned by the line manager/supervisor
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