Program Coordinator, AI Initiative

Role overview

Accountabilities

• Coordinate a bi-weekly AI newsletter, including contributors, scheduling, production targets, and performance metrics.
• Coordinate AI training programs, applications, curriculum production, participant communications, logistics, and surveys.
• Organize in-person training opportunities, conferences, and special events.
• Maintain program websites and coordinate content, design, analytics, accessibility, usability, and reach updates.
• Build dashboards and metrics covering website performance, program impact, community growth, and strategic indicators.
• Manage the AI community listserv, including moderation, content, platform administration, and community-building.
• Process grants, paperwork, payments, deliverables, project status, and administrative issues.
• Support funder reporting, communications, program promotion, new initiatives, and editorial and administrative work.

Requirements

• Approximately five years of administrative and programmatic experience supporting distributed teams.
• Interest or knowledge in AI, journalism, media, technology’s impact on society, or algorithmic accountability.
• Ability to work independently, manage ambiguity, take initiative, and deliver across multiple priorities.
• Excellent organization and communication skills with strong attention to detail and deadline management.
• Ability to improve agile workflows and systems for complex programs.
• Cultural awareness when working across regions and nationalities.
• English proficiency plus one or more relevant additional languages.
• Experience with grant administration or payment processing in a nonprofit or mission-driven environment.
• Experience with training coordination, event logistics, surveys, newsletters, community management, website analytics, or accessibility.

Compensation

• Annual salary range is $54,500–$62,000 USD.

Workplace

• Fully remote position based in the United States.

Opportunity and environment

• The role supports impactful work at the intersection of AI, journalism, technology, and public-interest storytelling.
• The environment includes global colleagues, journalists, educators, fellows, grantees, and external partners and is committed to inclusion and representation.