Procurement & Facilities Coordinator- Women Only
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Key skills for this role
About the Role
Blaura Wellness and Fitness Center LLC is hiring a Procurement & Facilities Coordinator to manage procurement, inventory, and facility maintenance for a salon, spa, café, and office.
Key Skills for This Role
Responsibilities
- Manage procurement of operational supplies for salon, spa, café, and corporate office
- Source, evaluate, and negotiate with suppliers
- Create and process purchase orders and follow up on deliveries
- Maintain accurate inventory records and conduct regular stock audits
- Oversee maintenance and upkeep of facilities
- Coordinate with maintenance vendors for repairs and servicing
- Maintain records of office assets, warranties, and service contracts
- Prepare monthly procurement, inventory, and expense reports
Requirements
- Bachelor's degree in Business Administration, Supply Chain, Logistics, or related field
- 2–5 years of experience in procurement, inventory, or facilities management
- Experience in hospitality, wellness, salon, spa, café, or retail operations preferred
- Strong negotiation and vendor management skills
- Excellent organizational and time management abilities
- Proficiency in Microsoft Excel and inventory management systems
- Strong communication and problem solving skills
Full Job Posting
Job Summary
- We are looking for a proactive and highly organized Procurement & Facilities Coordinator to manage the end to end procurement of supplies and ensure the smooth day to day functioning of our salon, spa, café, and office facilities.
Key Responsibilities Procurement
- Manage the procurement of all operational supplies for the salon, spa, café, and corporate office.
- Source, evaluate, and negotiate with suppliers to obtain the best quality, pricing, and delivery terms.
- Create and process purchase orders and follow up on deliveries.
- Build and maintain relationships with approved vendors and identify new suppliers when required.
- Compare quotations and prepare cost analysis before purchases.
- Ensure timely procurement to avoid stock shortages.
Key Responsibilities Inventory Management
- Maintain accurate inventory records for all departments.
- Monitor stock levels and reorder supplies before they run out.
- Conduct regular stock audits and physical inventory checks.
- Track product consumption and prepare monthly inventory reports.
- Minimize wastage and ensure proper storage of supplies.
Key Responsibilities Facilities Management
- Oversee the maintenance and upkeep of the office, salon, spa, and café facilities.
- Coordinate with maintenance vendors for repairs, servicing, pest control, cleaning, and other facility related requirements.
- Ensure all equipment is serviced according to schedule.
- Maintain a safe, clean, and well organized working environment.
- Monitor facility related expenses and recommend cost saving initiatives.
Key Responsibilities Asset & Office Administration
- Maintain records of office assets, furniture, equipment, and operational supplies.
- Track issuance and return of company assets.
- Maintain records of warranties, service contracts, and Annual Maintenance Contracts (AMCs).
- Ensure pantry, stationery, housekeeping, and office supplies are always available.
- Coordinate with departments regarding procurement requests and operational requirements.
Key Responsibilities Documentation & Reporting
- Maintain procurement documentation, invoices, supplier records, and purchase history.
- Prepare monthly procurement, inventory, and expense reports.
- Ensure compliance with company procurement policies and approval processes.
- Maintain organized filing systems for all procurement and facility documents.
Qualifications
- Bachelor's degree in Business Administration, Supply Chain, Logistics, or a related field.
- 2–5 years of experience in procurement, inventory, or facilities management.
- Experience in hospitality, wellness, salon, spa, café, or retail operations is preferred.
- Strong negotiation and vendor management skills.
- Excellent organizational and time management abilities.
- Proficiency in Microsoft Excel and inventory management systems.
- Strong communication and problem solving skills.
- Ability to manage multiple priorities in a fast paced environment.
Key Skills
- Procurement & Purchasing
- Vendor Management
- Inventory Control
- Facilities Management
- Cost Control & Budgeting
- Negotiation Skills
- Asset Management
- Record Keeping & Documentation
- MS Excel & Reporting
- Planning & Coordination
- Attention to Detail
- Time Management
Key Performance Indicators (KPIs)
- Procurement completed within agreed timelines.
- Zero operational disruption due to stock shortages.
- Inventory accuracy of 98% or higher.
- Reduction in procurement costs through effective vendor negotiations.
- Timely completion of maintenance and facility related tasks.
- Accurate asset and inventory records.
- Vendor performance and on time delivery compliance.
- Monthly procurement and inventory reports submitted on time.
- Minimal wastage and optimized inventory levels.
- High internal stakeholder satisfaction across salon, spa, café, and office operations.
Work Location
- In person
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