Personal Assistant
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Key skills for this role
About the Role
Ali & Sons is hiring a Personal Assistant in Abu Dhabi to provide high-level administrative support to the Capital Management team. The role involves calendar management, meeting coordination, document management, and liaison with finance and legal teams.
Key Skills for This Role
Responsibilities
- Provide executive administrative support to the Capital Management/Investment team
- Manage calendars, meeting schedules, conference calls, and travel arrangements
- Coordinate meetings with investment managers, advisors, banks, and internal stakeholders
- Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports
- Assist in maintaining internal databases and documentation related to the investment portfolio
- Coordinate internal approvals and circulation of investment documents
- Maintain filing systems and document management for investment related files
- Coordinate logistics for investment team events, conferences, and external meetings
- Liaise with Finance and Legal teams to facilitate documentation and operational requirements
- Ensure confidentiality and proper handling of sensitive financial and corporate information
Requirements
- 3 5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator
- Fluent in English (spoken and written); Arabic is preferred but not mandatory
- Background in Investment/Finance is a plus
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Experience with document management systems preferred
- Familiarity with calendar management and virtual meeting platforms (Microsoft Teams, Zoom, Outlook)
- Strong organizational, multitasking, and time management skills
- High level of professionalism, discretion, and attention to detail
Full Job Posting
Role Overview
- Ali & Sons is seeking a highly organized, proactive, and professional Personal Assistant to provide high level administrative and secretarial support to the Capital Management team.
Key Responsibilities
- Provide executive administrative support to the Capital Management/Investment team.
- Manage calendars, meeting schedules, conference calls, and travel arrangements.
- Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
- Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
- Assist in maintaining internal databases and documentation related to the investment portfolio.
- Coordinate internal approvals and circulation of investment documents.
- Maintain filing systems and document management for investment related files.
- Coordinate logistics for investment team events, conferences, and external meetings.
- Liaise with Finance and Legal teams to facilitate documentation and operational requirements.
- Ensure confidentiality and proper handling of sensitive financial and corporate information.
Qualifications & Experience
- 3–5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
- Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
- Background in Investment/Finance is a plus.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with document management systems is preferred.
- Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
- Strong organizational, multitasking, and time management skills.
- Excellent communication and interpersonal abilities.
- High level of professionalism, discretion, and attention to detail.
Why Join Us?
- Be part of a leading and diversified business group in the UAE.
- Work closely with senior leadership and investment professionals.
- Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
- Thrive in a professional, collaborative, and growth oriented environment.
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