Operations Executive - Female
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Key skills for this role
About the Role
Ibix Global Tech is seeking a Female Operations Executive to support the Business Director in Jeddah. You will assist with operational strategies, executive support, and cross-departmental coordination.
Key Skills for This Role
Responsibilities
- Assist in developing and implementing operational strategies to improve efficiency and support business growth
- Provide executive support to the Business Director, including calendar management, travel coordination, meetings, and follow ups
- Attend meetings, record minutes, track action items, and ensure timely completion of tasks
- Coordinate with different departments to monitor deliverables, timelines, and KPIs
- Prepare presentations, quotations, invoices, reports, and formal business documentation
- Support project management activities and operational tracking
- Facilitate clear communication between the Director and internal teams
- Participate in strategic discussions and assist in business planning and reporting
- Demonstrate strong ownership of assigned tasks, ensuring accuracy, quality, and timely completion
- Take initiative in identifying problems, suggesting improvements, and supporting operational efficiency
- Remain responsive and flexible to support business needs outside standard working hours when required
- Support technical coordination when necessary
Requirements
- 6 months to 1 year of experience in executive support, operations, or administrative roles (Fresh IT graduates encouraged)
- Bachelor's degree in IT, Computer Science, or a related field
- Excellent English communication skills (spoken and written)
- Strong organizational, communication, and multitasking abilities
- Proficiency in Microsoft Office and Google Workspace
- Ability to prepare professional presentations, quotations, invoices, and business documentation
- Strong sense of ownership, responsibility, and accountability
- Ability to work in flexible hours depending on business needs
- Must be trustworthy, honest, and able to handle confidential business information
- Willingness to travel internationally when required (mandatory)
Full Job Posting
Overview
- We are seeking a highly organized, proactive, and trustworthy Female Executive Operations Associate to support the Business Director in managing daily operations and strategic initiatives.
Key Responsibilities
- Assist in developing and implementing operational strategies to improve efficiency and support business growth.
- Provide executive support to the Business Director, including calendar management, travel coordination, meetings, and follow ups.
- Attend meetings, record minutes, track action items, and ensure timely completion of tasks.
- Coordinate with different departments to monitor deliverables, timelines, and KPIs.
- Prepare presentations, quotations, invoices, reports, and formal business documentation.
- Support project management activities and operational tracking.
- Facilitate clear communication between the Director and internal teams.
- Participate in strategic discussions and assist in business planning and reporting.
- Demonstrate strong ownership of assigned tasks, ensuring accuracy, quality, and timely completion.
- Take initiative in identifying problems, suggesting improvements, and supporting operational efficiency.
- Remain responsive and flexible to support business needs outside standard working hours when required.
- Support technical coordination when necessary.
Requirements
- 6 months to 1 year of experience in executive support, operations, or administrative roles (Fresh IT graduates are encouraged to apply).
- Bachelor’s degree in IT, Computer Science, or a related field.
- Excellent English communication skills (spoken and written).
- Strong organizational, communication, and multitasking abilities.
- Proficiency in Microsoft Office and Google Workspace.
- Ability to prepare professional presentations, quotations, invoices, and business documentation.
- Strong sense of ownership, responsibility, and accountability for assigned tasks.
- Ability to work in flexible hours depending on business needs and international coordination.
- Must be trustworthy, honest, and able to handle confidential business information.
- Willingness to travel internationally when required (mandatory).
Preferred
- Familiarity with project management tools such as Trello, Notion, or similar platforms.
- Experience supporting senior executives or directors.
- Understanding of basic technical or IT related coordination.
- Proficiency in Arabic is a plus.
Growth Opportunities
- International travel for meetings, workshops, and business events.
- Exposure to global operations and international teams.
- Opportunities for professional development and career growth.
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