Operations Coordinator | FinTech (On-site, Dubai)
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Key skills for this role
About the Role
Comfi.ai is looking for a proactive Operations & HR Coordinator to support people operations and day-to-day business activities in Dubai. You will handle recruitment coordination, employee onboarding, company administration, travel coordination, and operational projects.
Key Skills for This Role
Responsibilities
- Prepare and organize company documents for banks, free zones, investors, and other external stakeholders
- Maintain company records, virtual data rooms, internal trackers, and operational documentation
- Support office administration and resolve day to day operational requests
- Coordinate system access and account provisioning during onboarding and offboarding
- Organize business travel, including flights, accommodation, visas, transfers, and itineraries
- Coordinate interviews and communicate with candidates throughout the hiring process
- Support recruitment pipelines, candidate tracking, and hiring administration
- Coordinate employee onboarding and offboarding processes
- Maintain accurate employee records, HR documentation, and internal trackers
- Support employee engagement initiatives, team events, and internal communications
- Support Finance team by collecting, delivering, and depositing cheques
- Assist with administrative documentation related to banking and compliance requirements
Requirements
- 1–2 years of experience in HR, Administration, Operations, or similar role
- Strong organizational and multitasking skills
- Excellent communication skills in English; Russian is a plus
- High attention to detail and ability to handle confidential information
- Comfortable working with documents, spreadsheets, and online systems
- Proactive, reliable, and eager to learn
- Positive attitude and willingness to support different teams
Full Job Posting
About Comfi
- Comfi provides SMEs across the Middle East with fast and simple access to working capital through Invoice Financing, Payable Financing, and Dealer Financing.
- Backed by $65M in venture debt facilities and growing at 20% month over month.
What You’ll Do
- Prepare and organize company documents for banks, free zones, investors, and other external stakeholders.
- Maintain company records, virtual data rooms, internal trackers, and operational documentation.
- Support office administration and resolve day to day operational requests.
- Coordinate system access and account provisioning during onboarding and offboarding.
- Organize business travel, including flights, accommodation, visas, transfers, and itineraries.
- Coordinate interviews and communicate with candidates throughout the hiring process.
- Support recruitment pipelines, candidate tracking, and hiring administration.
- Coordinate employee onboarding and offboarding processes.
- Maintain accurate employee records, HR documentation, and internal trackers.
- Support employee engagement initiatives, team events, and internal communications.
- Support the Finance team by collecting, delivering, and depositing cheques.
- Assist with administrative documentation related to banking and compliance requirements.
What You Bring
- 1–2 years of experience in HR, Administration, Operations, or a similar role.
- Strong organizational and multitasking skills.
- Excellent communication skills in English, Russian is a plus.
- High attention to detail and ability to handle confidential information.
- Comfortable working with documents, spreadsheets, and online systems.
- Proactive, reliable, and eager to learn.
- Positive attitude and willingness to support different teams.
Nice to Have
- Experience working in a startup, fintech company, or fast paced environment.
- Previous internship or junior level experience in HR or operations.
- Basic knowledge of UAE employment documentation, visas, or insurance processes.
Benefits
- Visa sponsorship
- Medical insurance
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