Office Assistant
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Key skills for this role
About the Role
Vilayati Services is looking for a reliable Office Administrator to oversee daily office operations in Abu Dhabi. Responsibilities include managing communications, schedules, supply inventory, documentation, and providing financial and HR support.
Key Skills for This Role
Responsibilities
- Oversee general office upkeep, maintain facility appearance, and coordinate recurring maintenance or equipment repairs
- Greet visitors, answer phone calls, manage the company inbox, and sort incoming/outgoing mail or deliveries
- Coordinate executive calendars, book meeting rooms, prepare agendas, and handle travel arrangements
- Track levels of office and kitchen supplies, placing orders proactively to prevent shortages
- Maintain physical and digital filing systems, update databases, and prepare business correspondence
- Assist with basic bookkeeping, track employee attendance/leave, process invoices, and help onboard new hires
Requirements
- High school diploma or equivalent required; Associate or Bachelor's degree in Business Administration is a plus
- Proven experience as an Office Administrator, Administrative Assistant, or similar clerical role
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Outstanding verbal and written communication, great time management, and a polite, customer focused demeanour
- Ability to prioritize tasks in a fast paced environment while handling sensitive company data with absolute confidentiality
Full Job Posting
Job Overview
- We are looking for a reliable, highly organised Office Administrator to oversee our daily office operations and clerical workflows.
- The ideal candidate will act as the central point of contact for our team, managing everything from internal communications and schedule management to supply inventory and vendor relations.
Key Responsibilities
- Daily Operations: Oversee general office upkeep, maintain facility appearance, and coordinate recurring maintenance or equipment repairs.
- Front Desk & Communications: Greet visitors, answer phone calls, manage the company inbox, and sort incoming/outgoing mail or deliveries.
- Schedule & Travel Management: Coordinate executive calendars, book meeting rooms, prepare agendas, and handle travel arrangements.
- Supply Inventory: Track levels of office and kitchen supplies, placing orders proactively to prevent shortages.
- Documentation & Data Entry: Maintain physical and digital filing systems, update databases, and prepare business correspondence.
- Financial & HR Support: Assist with basic bookkeeping, track employee attendance/leave, process invoices, and help onboard new hires.
Requirements and Qualifications
- Education: High school diploma or equivalent required; Associate or Bachelor's degree in Business Administration is a plus.
- Experience: Proven experience as an Office Administrator, Administrative Assistant, or similar clerical role.
- Tech Skills: High proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Soft Skills: Outstanding verbal and written communication, great time management, and a polite, customer focused demeanour.
- Core Traits: Ability to prioritize tasks in a fast paced environment while handling sensitive company data with absolute confidentiality.
Pay
- Pay: AED 2,000.00 AED 2,500.00 per month
Work Location
- Work Location: In person
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