Facility Assistant

Facility Assistan

Key Responsibilities

• Oversee the day-to-day operations and maintenance of assigned facilities, ensuring optimal functionality.
• Ensure compliance with all safety, operational, and regulatory standards and protocols.
• Manage contractor relationships, ensuring all work is performed as per the agreements and quality standards.
• Address and resolve stakeholder concerns, providing timely and effective solutions.
• Maintain accurate and up-to-date records of maintenance schedules, operational tasks, and contractor performance.
• Maintaining and liaising with entities to ensure compliance with legal and statutory requirements.
• Monitor and review facility performance, making recommendations for improvements as necessary.
• Coordinate with internal teams to support strategic goals, including project execution and facilities enhancements.
• Lead site inspections, audits, and evaluations to ensure operational efficiency and safety.
• Report on facility performance, maintenance activities, and incident resolutions to superiors.
• Ensure the continuous improvement of maintenance procedures and operational processes.
• Preparation of Purchase Orders in SAP, Reconciliation of vendor statements & follow-up on payments.

Qualification & Experience

• Bachelor’s degree or Diploma in Engineering, Facilities Management, or a related field.
• Proven experience in site management, facilities operations, or a similar role (minimum 1-3 years).
• Strong knowledge of facility management systems, maintenance protocols, and safety standards.
• Excellent communication and interpersonal skills for managing contractor relationships and stakeholder concerns.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and facility management software.
• Strong problem-solving skills with a focus on proactive solutions.
• Certification in health and safety management (e.g., NEBOSH, IOSH) is an advantage.