Executive Secretary
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Key skills for this role
About the Role
BCC is seeking an Executive Secretary to the Chairman in Dubai to provide comprehensive secretarial and administrative support to senior management. The role involves managing executive calendars, reviewing critical documents, supporting recruitment, and ensuring smooth communication across branches.
Key Skills for This Role
Responsibilities
- Provide dedicated secretarial and administrative support to the Chairman
- Manage executive calendars, appointments, meetings, interviews, and follow up actions
- Prepare meeting agendas, executive briefing notes, presentations, and official correspondence
- Attend internal and external meetings and prepare accurate Minutes of Meetings (MoM)
- Handle executive emails, calls, and professional communications on behalf of management
- Verify cheques, official documents, and major financial documents before submission for management approval
- Review payroll summaries, salary sheets, and supporting documents to ensure accuracy and compliance
- Develop, standardize, and maintain report formats for consistent internal and management reporting
- Coordinate with AGM and Branch Managers across multiple locations for reports, documentation, and management updates
- Conduct candidate screening, interviews, and preliminary assessments
- Maintain strict confidentiality of executive, payroll, financial, and organizational records
Requirements
- Bachelor's Degree in Business Administration, Management, Human Resources, or a related field
- Minimum 3 5 years of experience as an Executive Secretary, Executive Assistant, or similar role supporting senior management
- Strong knowledge of payroll review, documentation management, and executive administration
- Excellent organizational, communication, and interpersonal skills
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Fluent in English, Malayalam, and Hindi (spoken and written)
- High level of professionalism, integrity, and attention to detail
Full Job Posting
Job Summary
- We are seeking a highly organized, professional, and confidential Executive Secretary to the Chairman to provide comprehensive secretarial and administrative support to senior management.
- The ideal candidate will be responsible for coordinating executive activities, reviewing critical documents, supporting recruitment processes, and ensuring smooth communication across branches and departments.
Key Responsibilities
- Provide dedicated secretarial and administrative support to the Chairman.
- Manage executive calendars, appointments, meetings, interviews, and follow up actions.
- Prepare meeting agendas, executive briefing notes, presentations, and official correspondence.
- Attend internal and external meetings and prepare accurate Minutes of Meetings (MoM).
- Handle executive emails, calls, and professional communications on behalf of management.
- Verify cheques, official documents, and major financial documents before submission for management approval.
- Review payroll summaries, salary sheets, and supporting documents to ensure accuracy and compliance prior to final approval.
- Develop, standardize, and maintain report formats for consistent internal and management reporting.
- Coordinate with AGM and Branch Managers across multiple locations for reports, documentation, and management updates.
- Conduct candidate screening, interviews, and preliminary assessments.
- Evaluate candidates' communication skills, qualifications, and suitability for job requirements.
- Coordinate interview schedules and maintain recruitment documentation.
Requirements
- Bachelor's Degree in Business Administration, Management, Human Resources, or a related field.
- Minimum 3 5 years of experience as an Executive Secretary, Executive Assistant, or similar role supporting senior management.
- Strong knowledge of payroll review, documentation management, and executive administration.
- Excellent organizational, communication, and interpersonal skills.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Ability to handle multiple priorities and work under pressure.
- High level of professionalism, integrity, and attention to detail.
- Fluent in English, Malayalam, and Hindi (spoken and written).
Benefits
- Competitive salary package.
- Career growth opportunities.
- Professional work environment.
- Other benefits as per company policy.
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