Executive Secretary
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Key skills for this role
About the Role
Ankabut is hiring an Executive Secretary to provide high-level administrative and operational support to senior leadership in the Strategic Affairs Department. The role requires a Bachelor's degree, relevant experience, and strong organizational skills.
Key Skills for This Role
Responsibilities
- Manage executive calendars and meeting schedules
- Coordinate meetings, events, conferences, and travel arrangements
- Prepare reports, minutes, and official correspondence
- Liaise with internal and external stakeholders professionally and confidentially
- Support senior leadership with administrative and operational activities
- Maintain accurate records and ensure smooth workflow coordination
Requirements
- Bachelor's Degree in a relevant field
- Secretarial or administrative certifications are an advantage
- UAE Nationals: 1–2 years of relevant experience; Expats: Minimum 5 years of relevant experience
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Advanced proficiency in Microsoft Office Suite, Outlook, SharePoint, and OneDrive
- Ability to manage multiple priorities and maintain confidentiality
- Detail oriented with a proactive and professional approach
- Interest in leveraging AI tools to enhance productivity
Full Job Posting
Job Overview
- Join Ankabut and become a key part of our Strategic Affairs Department, providing high level administrative and operational support to senior leadership.
Key Responsibilities
- Manage executive calendars and meeting schedules
- Coordinate meetings, events, conferences, and travel arrangements
- Prepare reports, minutes, and official correspondence
- Liaise with internal and external stakeholders professionally and confidentially
- Support senior leadership with administrative and operational activities
- Maintain accurate records and ensure smooth workflow coordination
Qualifications & Experience
- Bachelor's Degree in a relevant field
- Secretarial or administrative certifications are an advantage
- UAE Nationals: 1–2 years of relevant experience
- Expats: Minimum 5 years of relevant experience
Skills & Competencies
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Advanced proficiency in Microsoft Office Suite, Outlook, SharePoint, and OneDrive
- Ability to manage multiple priorities and maintain confidentiality
- Detail oriented with a proactive and professional approach
- Interest in leveraging AI tools to enhance productivity
Personal Attributes
- High integrity and discretion
- Strong sense of ownership and accountability
- Adaptable and resilient in a fast paced environment
- Professional, approachable, and service oriented
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