Executive Office Manager

Job Summary

Executive Office Management

• Manage the day-to-day operations and workflow of the CEO’s office.
• Coordinate the CEO’s calendar, meetings, appointments, and executive commitments.
• Prepare meeting agendas, presentations, reports, minutes, and executive correspondence.
• Follow up on decisions, action items, and strategic initiatives assigned by the CEO.
• Coordinate communication between the CEO and internal departments, clients, partners, and external stakeholders.
• Prioritize matters requiring the CEO’s attention and ensure they are followed up.
• Handle confidential and sensitive information with discretion.
• Organize executive meetings, business visits, events, and travel arrangements when required.

Financial Management and Analysis

• Monitor financial performance and provide regular financial updates to the CEO.
• Prepare and review budgets, forecasts, financial reports, and management reports.
• Analyze revenues, expenses, cash flow, financial performance, and budget variances.
• Support annual budgeting and forecasting.
• Monitor financial controls, approvals, and expenditure against approved budgets.
• Review financial data and identify risks, trends, and improvement opportunities.
• Coordinate with the Finance Department, auditors, banks, and other financial stakeholders.
• Support evaluation of financial implications for business decisions and strategic initiatives.
• Ensure financial reports and analyses are accurate, timely, and clearly presented.

Business and Administrative Coordination

• Coordinate cross-functional activities on behalf of the CEO.
• Follow up with department heads on key operational and business matters.
• Prepare executive-level dashboards and management reports.
• Support monitoring of organizational performance and key business priorities.
• Assist with business cases, financial analyses, and management presentations.
• Maintain filing and documentation systems for executive and financial records.
• Ensure timely completion of Executive Office tasks and deliverables.

Governance and Confidentiality

• Maintain strict confidentiality regarding financial, commercial, strategic, and executive information.
• Ensure appropriate documentation and follow-up of executive decisions.
• Support compliance with internal policies, financial controls, and governance requirements.
• Exercise sound judgment when handling sensitive executive and financial matters.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Professional certification such as CPA, CMA, ACCA, or equivalent is preferred.
• 8+ years of relevant professional experience with strong experience in finance and executive office management.
• Previous experience supporting a CEO, Managing Director, General Manager, or C-Suite executive is highly preferred.
• Strong understanding of financial reporting, budgeting, forecasting, and financial analysis.

Required Skills

• Strong financial and analytical skills.
• Excellent organizational and time-management skills.
• Strong executive communication and presentation skills.
• High level of discretion and confidentiality.
• Strong attention to detail and follow-up skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder and relationship management skills.
• Excellent Microsoft Office skills, particularly Excel and PowerPoint.
• Ability to prepare professional financial and executive reports.
• Strong business acumen and problem-solving skills.
• Excellent written and verbal communication in English and Arabic.
• Ability to work independently and exercise sound judgment.

Employment Type

• The position is full-time.