Property Coordinator

The PM Coordinator supports the Property Management team by coordinating maintenance concerns, preparing operational reports and following up on outstanding work.

The role ensures the timely flow of information and documentation between Property Managers, Facilities Management and support departments.

The position also prepares purchase requests, monitors open purchase orders and maintains accurate records to support efficient property operations and service delivery.

• Receive maintenance concerns from Property Managers and coordinate the required action with the Facilities Management team.
• Maintain trackers, monitor progress and escalate delayed or unresolved maintenance matters.

• Prepare daily reports on vacant and maintenance units and weekly tenant-feedback reports.
• Maintain accurate records and organize reports and supporting documents received from the Property Management team.

• Create purchase requests and complete the related system transactions and documentation.
• Coordinate with Facilities Management to submit required documents and support the closure of open purchase orders.

• Act as the main coordinator between Property Management and Facilities Management.
• Follow up with supporting departments on pending work and provide timely status updates to the relevant Property Managers.

• Respond promptly and professionally to internal and external requests and assist in resolving service concerns.
• Follow company policies, safety procedures and reporting requirements and perform other reasonable duties assigned by the line manager.
• Monitor platform performance, booking operations, profitability, and operational efficiency.

• Accuracy and timely submission of daily and weekly reports.
• Timely coordination and closure of maintenance concerns.
• Accuracy and completeness of purchase requests and supporting documents.
• Timely follow-up and closure of open purchase orders.
• Reduction in delayed or outstanding departmental actions.
• Accuracy and organization of Property Management records.
• Responsiveness to Property Managers and support departments.

• Bachelor’s degree in Business Administration, Property Management, Facilities Management or a related field.
• Previous experience in property coordination, facilities administration or a similar position would be preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office and general office equipment.
• Strong organizational, reporting, record-keeping and follow-up skills.
• Self-reliant, proactive and able to work with limited supervision.
• Ability to manage repetitive tasks accurately and work effectively under pressure.
• Flexible and able to manage changing priorities and tight deadlines.
• Knowledge of ERP, procurement or property-management systems would be an advantage.
• Ability to build effective working relationships and handle conflicts positively.