Executive Assistant

Executive Assistant to the CEO

Responsibilities

• Provide direct support to the CEO, managing a complex calendar, high-level meetings, and priorities across multiple business units
• Attend leadership meetings to record action items and proactively follow up with department heads to ensure deliverables are met
• Prepare reports, presentations, and meeting materials for senior management
• Coordinate complex travel logistics and manage the CEO’s administrative requirements (expenses, memberships, reservations, and documentation)
• Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks
• Oversee office logistics, such as ordering supplies, maintaining records, and ensuring compliance with company policies
• Serve as the primary point of contact for internal and external stakeholders, managing inquiries and facilitating communication
• Assist with special projects, event planning, and ad-hoc tasks as required to support the CEO's strategic objectives
• Handle confidential information and communications with utmost professionalism and discretion
• Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail

Requirements

• 5+ years of professional experience supporting C-level executives, ideally in a fast-paced or multi-entity environment
• Professional fluency in English (written and spoken)
• High proficiency in Microsoft Office Suite, ERP systems, and digital workflow tools
• Strong sense of responsibility and the ability to anticipate needs before they are articulated
• High level of executive presence and the ability to interact with government entities and key partners