Executive Assistant

Role Overview

Executive Calendar Management

• Manage the CEO's business calendar and working schedule.
• Coordinate internal and external meetings, appointments, and stakeholder engagements.
• Prioritize competing demands on the CEO's time and act as a gatekeeper for meeting requests and business communications.

Meeting Management and Governance

• Prepare agendas, briefing notes, presentations, and supporting documentation.
• Attend meetings as required, prepare accurate minutes, track actions and decisions, and monitor completion of agreed actions.
• Escalate delays and coordinate one-to-one meetings with department heads and key stakeholders.

Communications and Strategic Support

• Draft, review, and manage correspondence and incoming emails on behalf of the CEO.
• Prepare executive reports, presentations, briefing materials, partnership communications, proposals, and business documentation.
• Track strategic initiatives, action items, deliverables, commitments, and project status.

Stakeholder and Office Administration

• Act as a liaison between the CEO and leadership team and support communication with Board members, investors, partners, and external stakeholders.
• Maintain records, files, and document management systems and coordinate business travel when required.
• Support Board and Executive Committee materials and continuously improve executive office processes.

Qualifications and Experience

• Bachelor's degree preferred.
• Minimum 7-10 years of experience supporting C-suite executives.
• Experience in real estate, construction, investment, or corporate environments preferred.
• Strong experience in executive administration, stakeholder coordination, and governance support.

Competencies

• Exceptional written and verbal communication skills, strong attention to detail, and organizational ability.
• Advanced Microsoft skills and excellent meeting management and minute-taking capabilities.
• Ability to influence and follow up effectively with senior stakeholders.
• High levels of professionalism and confidentiality.