Executive Assistant
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We are looking for an experienced
Executive Assistant
to support the Head of Department in managing day-to-day administrative and coordination activities.
The ideal candidate will have strong organisational, communication and stakeholder-management skills, with prior experience working in a professional corporate environment in the UAE.
Responsibilities
- Provide day-to-day administrative and executive support to the HOD.
- Manage calendars, meetings, appointments and schedules.
- Coordinate internal and external meetings and ensure timely follow-ups.
- Prepare correspondence, presentations, reports and other documents as required.
- Coordinate communication with internal departments and external stakeholders.
- Organise travel arrangements, accommodation and itineraries when required.
- Maintain confidential records, documents and departmental information.
- Assist with meeting agendas, minutes and action-point tracking.
- Follow up with relevant stakeholders on pending tasks and deliverables.
- Support the HOD with ad-hoc administrative and coordination requirements.
Qualifications
- 4–6 years of professional experience, preferably in an Executive Assistant or similar administrative support role.
- Fluency in any European language is preferred
- Strong written and verbal communication skills.
- Excellent organisational and time-management abilities.
- Proficiency in MS Office, including Word, Excel and PowerPoint.
- Ability to manage multiple priorities and work with senior stakeholders.
- Professional presentation and strong attention to detail.
- Candidates currently based in Dubai are preferred.
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