EPIC INSTALL- PROJECT COORDINATOR

Position Overview

Essential Duties

• Coordinate small-scale projects under supervision or close direction from Managers
• Review resource requests for gaps and review with Supervisor
• Assist others in supporting Smartsheet utilization
• Update and maintain related project status
• Build and organize appropriate project plans for any assigned project at OCHIN
• Develop, document, and maintain/revise all project materials
• Act as primary contact point for assigned projects (new or existing) by working with all stakeholders needed to gather information and track progress to goals for interface implementation (i.e. vendors, OCHIN, clients, and external partners)
• Provide excellent customer services and build strong relationship with OCHIN members, strengthening their trust in the OCHIN partnership.
• Collaborate/negotiate with project champions/owners on project management strategy, timeframes, and specific outcomes to be achieved
• Manage risks/issues, communicate status, and negotiate changes in scope/resources/timeline to ensure project champion/owner and partner/client is satisfied with results
• Escalate risks/issues as appropriate to OCHIN leadership
• Other duties as assigned
• Assist in coordinating meetings and materials for team meetings as assigned
• Assist other Managers/Project Coordinators on projects (internal and external) as assigned
• Take clear notes and communicate with the project managers
• Help with scheduling meetings and resources of the project
• Update/create documentation as needed for the department
• Provide scoping meeting coordination and facilitation as needed/assigned to support technical resources in scoping activities.
• Provide operational support as assigned, including supporting and assisting with implementation of changes to project management and scoping processes as assigned
• Collaborate on process improvements within team and participate in process improvement efforts · Assist in identification of opportunities for process and quality improvement
• Minimum of 2-3 years of related work experience- management/coordination of projects
• Project Management training a plus
• Proficient - Intermediate skills with Microsoft Office Applications (Word, Excel, Outlook)
• Working knowledge/proficient experience with Smartsheet, MS Project or other PM applications
• Epic certification and/or NextGen highly desired
• Experience in Ambulatory or Acute Care Clinical Operations is highly preferred
• Experience in healthcare or IT required
• Prior to moving forward to the team interview, all candidates are required to complete a 50–60-minute competency assessment. The assessment gives us insights into how your strengths, preferences, and work style align with the OCHIN's nine core competencies. It’s not about passing or failing—it’s about understanding fit and setting you up for success.

COVID-19 Vaccination Requirement

• To keep our colleagues, members, and communities safe, OCHIN requires all employees—including remote employees, contractors, interns, and new hires—to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.

Work Location and Travel Requirements

• OCHIN is a 100% remote organization with no physical corporate office location. Employees work remotely from home and many of our positions also support our member organizations on-site for new software installations. Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position.
• Work from home requirements are:
• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace
• We offer a comprehensive range of benefits. See our website for details: https://ochin.org/employment-openings

Equal Opportunity Statement

Base Pay Overview