Document Controller

Role Overview

Key Responsibilities

• Manage company documents, records, and files in digital and physical formats.
• Receive, review, register, and distribute incoming and outgoing documents.
• Maintain document registers, trackers, databases, filing systems, and repositories.
• Control document revisions and ensure teams use the latest versions.
• Monitor submissions and follow up on missing or pending records.
• Prepare, scan, copy, upload, and distribute documents as required.
• Coordinate documentation with logistics, operations, finance, administration, and other departments.
• Track invoices, delivery documents, purchase records, shipping documents, and operational paperwork.
• Verify documents for completeness, accuracy, and proper authorization.
• Maintain confidentiality of sensitive business and customer information.
• Prepare reports and document status updates for management.
• Support audits and follow company document control standards.

Requirements

• Diploma or bachelor's degree in Business Administration, Logistics, Document Management, or a related field.
• Previous experience as a Document Controller, Document Coordinator, or Administrative Assistant is preferred.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Strong understanding of document filing, tracking, and record-keeping procedures.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple documents and deadlines efficiently.
• Ability to maintain confidentiality and handle sensitive information.
• Logistics or supply chain experience is an advantage.

Skills and Competencies

• Document control, records management, document tracking, and version control.
• Microsoft Excel, Microsoft Word, digital and physical filing, and data entry.
• Logistics documentation, reporting, and document coordination.
• Attention to detail, time management, organization, communication, and teamwork.

Opportunity