Document Controller
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Key skills for this role
About the Role
We are seeking a highly organized Engineering Document Controller to manage, control, and maintain all engineering and project documentation throughout the project lifecycle.
Key Skills for This Role
Responsibilities
- Manage receipt, registration, distribution, tracking, and filing of engineering and project documents.
- Maintain document control systems and ensure all engineering documents are updated with latest revisions.
- Control issuance and retrieval of drawings, technical submittals, RFIs, method statements, material approvals, and project correspondence.
- Ensure document numbering, revision control, and filing comply with company standards and client requirements.
- Coordinate with engineering, procurement, QA/QC, construction, and project management teams regarding document submissions and approvals.
- Maintain accurate document logs, transmittals, registers, and tracking reports.
- Archive completed project documentation for future reference and audits.
- Monitor document workflows and follow up on overdue submissions and approvals.
- Prepare weekly and monthly document status reports for project management.
- Ensure confidentiality, integrity, and security of all project documentation.
- Support internal and external audits by providing accurate documentation and records.
- Assist in implementation and continuous improvement of document control procedures.
Requirements
- Highly organized and detail oriented
- Experience in document control or related field
Full Job Posting
Job Overview
- We are seeking a highly organized and detail oriented Engineering Document Controller to manage, control, and maintain all engineering and project documentation throughout the project lifecycle.
- The ideal candidate will ensure that technical documents, drawings, specifications, correspondence, and reports are accurately recorded, distributed, tracked, and archived in accordance with company procedures and client requirements.
Key Responsibilities
- Manage the receipt, registration, distribution, tracking, and filing of engineering and project documents.
- Maintain document control systems and ensure all engineering documents are updated with the latest revisions.
- Control the issuance and retrieval of drawings, technical submittals, RFIs, method statements, material approvals, and project correspondence.
- Ensure document numbering, revision control, and filing comply with company standards and client requirements.
- Coordinate with engineering, procurement, QA/QC, construction, and project management teams regarding document submissions and approvals.
- Maintain accurate document logs, transmittals, registers, and tracking reports.
- Archive completed project documentation for future reference and audits.
- Monitor document workflows and follow up on overdue submissions and approvals.
- Prepare weekly and monthly document status reports for project management.
- Ensure confidentiality, integrity, and security of all project documentation.
- Support internal and external audits by providing accurate documentation and records.
- Assist in the implementation and continuous improvement of document control procedures.
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