Document Controller
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Key skills for this role
Role Overview
Manage the flow of project documentation across design, engineering, and construction teams.
Ensure documentation is accurate, traceable, and compliant with company and project quality standards.
Key Skills for This Role
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About the Employer
Gardinia Contracting is the integrated construction business behind Azizi Developments and delivers residential, commercial, and hospitality developments in Dubai.
The business manages civil works, MEP, interior fit-outs, landscaping, and pools through an in-house construction approach.
Role Overview
Manage the flow of project documentation across design, engineering, and construction teams.
Ensure documentation is accurate, traceable, and compliant with company and project quality standards.
Responsibilities
- Administer the EDMS for project correspondence, drawings, specifications, and technical submittals.
- Register, log, distribute, and track drawings, RFIs, method statements, ITPs, NCRs, and other project documents.
- Maintain document registers and transmittal logs with version control and traceability.
- Coordinate document submissions, reviews, approvals, and status reporting with project stakeholders.
- Apply project document numbering, coding, formatting, naming, archiving, and retention requirements.
- Support progress reports, meeting minutes, document dashboards, and project close-out handover records.
- Provide guidance to junior staff and work with IT or EDMS support teams to resolve system issues.
Requirements
- Bachelor’s degree or diploma in Engineering, Business Administration, or a related field, or equivalent professional experience.
- Three to five years of Document Controller experience in a consultant or contracting firm.
- Mandatory experience on building construction projects.
- Proficiency with Aconex, SharePoint, BIW, or an equivalent EDMS platform.
- Strong working knowledge of Microsoft Word, Excel, Outlook, and PDF management tools.
- Familiarity with drawing registers, RFIs, submittals, ITPs, NCRs, and construction documentation standards.
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