Contract Administrator

Job Purpose

Contract Administration

• Manage daily contractual and commercial administration of the assigned project contract.
• Maintain compliance and obligations trackers covering clauses, dates, deliverables, approvals, and dependencies.
• Monitor requirements from Letters of Award, offers, agreements, and associated contract documents.
• Track vendor lists, project programmes, insurance certificates, and other contractual submissions.
• Review dates, identify discrepancies and compliance risks, and support milestone recalculations.

Guarantees and Variations

• Monitor Performance Bank Guarantees and Advance Payment Bank Guarantees through issuance, renewal, reduction, and release.
• Track advance-payment recovery and amortization against payment milestones.
• Maintain guarantee records, including values, expiry dates, amendments, and requirements.
• Administer Variation Orders, Change Requests, deviation proposals, and BOQ changes.
• Document changes, track approvals, and maintain auditable records.

Vendor Compliance and Reporting

• Coordinate client-approved vendor and subcontractor lists and verify contractual compliance.
• Track vendor and subcontractor submissions, approvals, deviations, and outstanding actions.
• Draft formal contractual and commercial correspondence for project and commercial review.
• Prepare contract-status reports covering deadlines, obligations, commercial risks, and actions.
• Maintain records supporting governance, audits, claims, and commercial reviews.

Qualifications and Experience

• Bachelor's degree in Engineering, Quantity Surveying, Business Administration, Commercial Management, or a related discipline.
• At least five years of contracts administration or commercial contract management experience.
• Experience on EPC, utility, telecommunications, or major infrastructure projects.
• Knowledge of FIDIC-style conditions, bank guarantees, variations, BOQ changes, and commercial correspondence.
• Experience maintaining contractual registers, obligation trackers, and project documentation.
• UAE or GCC project experience is advantageous.

Key Competencies

• Excellent contractual detail, accuracy, written communication, document control, and record-management discipline.
• Ability to identify conflicting or ambiguous contractual information and escalate it appropriately.
• Strong coordination and stakeholder-management skills.
• Ability to manage multiple contractual actions and deadlines simultaneously.
• Proactive approach to identifying contractual and commercial risks.

Preferred Candidate Profile