Chief of Staff
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Key skills for this role
About the Role
Ernest Talent is seeking a Chief of Staff for their Doha office to serve as the operational backbone, combining founder support, on-site team coordination, and office leadership. The role requires 5-8 years of experience in operations, executive support, or office management.
Key Skills for This Role
Responsibilities
- Act as the primary on site point of contact for the Doha team
- Keep founders informed with regular updates on attendance, morale, workload, and issues
- Translate founder direction into clear task lists and follow ups
- Coordinate team schedules, leave, and logistics
- Own founders’ calendars, travel, and scheduling across multiple time zones
- Prepare briefing notes, meeting agendas, and action logs
- Track open decisions, commitments, and follow up actions across distributed leadership team
- Coordinate investor and partner logistics: scheduling, materials, and data room management
- Track company wide priorities and ensure on site team alignment
- Support end to end hiring logistics: interview scheduling, candidate communications, and onboarding
- Manage vendor relationships, contracts, and administrative coordination
- Oversee day to day office operations: facilities, equipment, supplies, and service contracts
Requirements
- 5–8 years of experience in operations, executive support, office management, or a Chief of Staff function, with some experience coordinating or supervising others
- Proven ability to keep a small team organised and productive without being a subject matter expert
- Excellent written and verbal communication skills in English
- High discretion and sound judgement
- Proactive, self directed mindset
Full Job Posting
Role Overview
- We are looking for a Chief of Staff to serve as the operational backbone of our Doha office, based at Qatar Science & Technology Park (QSTP) with a secondary office in Westbay (Alfardan Towers).
- This is a high trust, high visibility, dual function role combining founder support, on site team coordination, and office leadership.
- You will be the most senior person on the ground in Doha day to day. Your job is to ensure the people, the environment, and the operational rhythm of our work are all running smoothly — keeping founders unblocked, the team focused, and the office running professionally.
What You’ll Do
- Act as the primary on site point of contact for the Doha team, providing a consistent and dependable physical presence at QSTP.
- Keep founders informed with regular, candid updates on attendance, morale, workload, and anything requiring their attention.
- Translate founder direction into clear task lists and follow ups, ensuring the on site team is always organised and unblocked.
- Coordinate team schedules, leave, and logistics so founders can stay focused on building the business.
- Own founders’ calendars, travel, and scheduling across multiple time zones including the UK, US, France, and Qatar.
- Prepare briefing notes, meeting agendas, and action logs so every founder interaction is purposeful and well prepared.
- Track open decisions, commitments, and follow up actions across a distributed leadership team — nothing falls through the cracks.
- Coordinate investor and partner logistics: scheduling, materials, and data room management.
- Track company wide priorities and ensure the on site team is aligned and executing against them.
- Support end to end hiring logistics: interview scheduling, candidate communications, and onboarding for Doha based roles.
- Manage vendor relationships, contracts, and administrative coordination with suppliers.
- Oversee day to day office operations: facilities, equipment, supplies, and service contracts.
Who We’re Looking For
- You are an experienced operator who prides yourself on making teams and leaders more effective. You bring calm and clarity to fast moving environments and you do not need to be reminded twice.
- Essential: 5–8 years of experience in operations, executive support, office management, or a Chief of Staff function, with some experience coordinating or supervising others.
- Proven ability to keep a small team organised and productive without being a subject matter expert in what the team builds.
- Excellent written and verbal communication skills in English.
- High discretion and sound judgement — you will regularly handle confidential information and be the most senior person on site.
- A proactive, self directed mindset: you spot what needs doing, follow through without being chased, and escalate appropriately.
- Preferred: Prior experience in technology, financial services, or professional services; start up exposure is a strong advantage.
- Genuine curiosity about artificial intelligence and enthusiasm for working at the frontier of an AI driven business. No technical background required — just a willingness to engage and learn.
- Hands on experience with AI productivity tools such as Claude, ChatGPT, Microsoft Copilot, or Notion AI, and a habit of adopting technology to improve your own work.
Additional Information
- Work Location: In person
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