AI-Enabled Executive & Admin Assistant
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Key skills for this role
Role Overview
The employer is hiring a cohort of 2 to 5 assistants to support executives and the HR team.
The role is full time, office based, and intended for candidates with 0 to 2 years of experience.
Each assistant reports to an assigned executive or manager, while the Executive Director of Enablement owns the cohort program.
Key Skills for This Role
Full Job Posting
Role Overview
The employer is hiring a cohort of 2 to 5 assistants to support executives and the HR team.
The role is full time, office based, and intended for candidates with 0 to 2 years of experience.
Each assistant reports to an assigned executive or manager, while the Executive Director of Enablement owns the cohort program.
Executive Support
- Manage calendars, meetings, and travel in Microsoft 365.
- Draft, translate, and edit emails, letters, and memos in English and Arabic.
- Prepare agendas, take minutes, and track action items to closure.
- Build simple reports, trackers, and slides from notes, Excel data, and site updates.
- Follow up with departments and suppliers for the assigned executive.
HR and Administration
- Onboard staff using offer letters, contracts, MOHRE paperwork, Emirates ID, and medical insurance processes.
- Track visa and document expiries and start renewals before they become urgent.
- Support monthly WPS payroll inputs for attendance, leave, and deductions.
- Maintain employee files and HR trackers in SharePoint.
- Answer routine staff questions about leave, letters, and policies.
AI-Enabled Workflow
- Use company-approved AI tools such as ChatGPT, Claude, or Microsoft Copilot to draft, summarize, translate, and organize work.
- Check names, numbers, dates, and every AI output before it is sent.
- Complete about one hour of guided AI practice daily during the first month.
- Attend one cohort session each week and improve one recurring task with AI by day 30.
- Learn prompt writing, correspondence drafting, summarization, and conversion of messy inputs into minutes, trackers, letters, and reports.
Required Qualifications
- 0 to 2 years of work experience; fresh graduates are welcome.
- Bachelor’s degree in any field.
- Clear written English.
- Curiosity and comfort with new tools.
- Organized, reliable, and discreet when handling sensitive information.
Additional Advantages
- Written Arabic is a strong advantage.
- Engineering, business, or IT background is advantageous.
- Familiarity with UAE HR basics, including MOHRE, visas, WPS, and Emirates ID, is advantageous.
- Excel and Microsoft 365 experience is advantageous.
Workplace and Contract
- The role is office based and work location is in person in the UAE.
- The description states a full-time, unlimited contract.
- The stated pay is AED 2,000 to AED 3,500 per month plus benefits under UAE labour law.
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