Administrator (UAEN Talent)
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Emirates Global Aluminium is seeking an Administrator (Secretary Level 1) to coordinate office activities and perform secretarial assignments. The role involves correspondence, scheduling, filing, and office supply management.
Key Skills for This Role
Responsibilities
- Compose and type routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms
- Proofread and correct prepared materials for correct grammar, format, completeness, and content
- Sort, open, and distribute incoming mail to staff
- Assist in the preparation of budgets and financial reports; prepare and monitor timekeeping and other personnel records
- Receive and screen visitors and telephone calls, take messages, schedule appointments
- Schedule and arrange meetings and conferences; take minutes or recordings
- Establish and maintain office files, logs, indexes, control records
- Enter, retrieve, update, verify, and delete information from electronic files
- Determine needs and order office supplies, equipment, repair and maintenance services
- Comply with all relevant safety, quality and environmental management policies
Requirements
- High School Completion
- Up to two years of administrative support experience
- Knowledge of office practices, procedures, and computer software programs
- Knowledge of correct English usage and grammar
- Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets
Full Job Posting
Job Purpose
- To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on going operations of the office.
- Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.
- Note: Secretary Level 1 This is the intermediate level. The employee performs a range of secretarial assignments in a developing capacity.
Key Accountabilities
- Correspondence and Documentation: Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
- Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
- Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
- Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.
- Visitors and Incoming Calls: Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers.
- Meetings: Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.
- Takes minutes or recordings of meetings for distribution to participants.
- Information Recording and Archiving: Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
- Enters, retrieves, updates, verifies, and deletes information from electronic files.
- Office Supplies: Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that inventory stocks meet demand.
- Safety, Quality & Environment: Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
- Related Assignments: Performs other related duties or assignments as directed.
Qualifications & Skills
- Minimum Qualifications: High School Completion.
- Minimum Experience: Up to two years of administrative support experience.
- Skills: Knowledge of office practices, procedures, and computer software programs.
- Knowledge of correct English usage and grammar.
- Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at EGA
Graduate Trainee - Finance
Dubai, UAE
Emirates Global Aluminium is seeking a UAE National graduate trainee for its Finance department. The 18-month program develops future leaders through on-the-job training, technical skills, and management competencies. Ca
Senior Associate - Outbound Logistics Commercial (6 Months Contract only)
, UAE
Emirates Global Aluminium seeks a Senior Associate to develop and coordinate outbound logistics planning and scheduling. The role involves balancing cost and quality, monitoring execution, and supporting commercial strat
Associate Manager - International Payroll (UAE Nationals only)
Dubai, UAE
Emirates Global Aluminium seeks an Associate Manager for International Payroll to lead payroll operations across multiple countries. The role requires expertise in payroll strategy, compliance, and team management. Ideal
Senior Manager - International ESG (UAE National)
Abu Dhabi, UAE
Emirates Global Aluminium seeks a Senior Manager to lead ESG policy and reporting across international subsidiaries. The role involves developing KPIs, ensuring compliance, and driving sustainability initiatives. Require
Supervisor - Security (UAE National)
Dubai, UAE
Emirates Global Aluminium is seeking a Security Supervisor (UAE National) to implement security control plans and programs. The role involves day-to-day operations, investigations, training, and maintenance of security s
Director - Safety
, UAE
EGA seeks a Director of Safety to lead the development, planning, management, and audit of safety management systems across all sites. The role requires strategic leadership in safety governance, policy creation, and com
Field Operator - Energy (Oman Pool - Based in UAE)
Abu Dhabi, UAE
EGA is seeking a Field Operator to ensure smooth operation of gas and steam turbines, HRSGs, and associated plant equipment in Abu Dhabi. Requires 4 years power station experience and a Higher Secondary School Certificat
Utility Operator (Johannesburg Pool - Based in UAE)
Abu Dhabi, UAE
EGA is seeking a Utility Operator to assist in operating reduction cells for aluminium production in Abu Dhabi. The role involves on-the-job training to support cell operations, anode changes, and housekeeping. Requires
Graduate Trainee - Finance
Dubai, UAE
Senior Associate - Outbound Logistics Commercial (6 Months Contract only)
, UAE
Associate Manager - International Payroll (UAE Nationals only)
Dubai, UAE
Senior Manager - International ESG (UAE National)
Abu Dhabi, UAE
Supervisor - Security (UAE National)
Dubai, UAE
Director - Safety
, UAE
Field Operator - Energy (Oman Pool - Based in UAE)
Abu Dhabi, UAE
Utility Operator (Johannesburg Pool - Based in UAE)
Abu Dhabi, UAE