Administrator - Legal
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Key skills for this role
About the Role
Modon is seeking a Legal Administrator to provide administrative support to the Legal Department in Abu Dhabi. Responsibilities include maintaining legal files, coordinating invoicing, administering legal systems, and preparing reports.
Key Skills for This Role
Responsibilities
- Provide day to day administrative support to the Legal Department
- Maintain legal files, records, contracts and correspondence in accordance with document management standards
- Coordinate the execution, filing and archiving of legal documents while ensuring confidentiality and compliance
- Schedule meetings, manage calendars and coordinate internal and external legal engagements
- Prepare meeting agendas, record minutes and follow up on action items
- Coordinate the processing and tracking of legal invoices, external counsel fees and departmental expenses
- Raise purchase requests and coordinate purchase orders in accordance with procurement procedures
- Liaise with Finance to ensure timely processing and reconciliation of invoices and payments
- Monitor the department's legal spend and maintain accurate expenditure records
- Administer and maintain legal systems, contract management platforms and departmental databases
- Prepare monthly legal reports, dashboards and performance updates
- Consolidate departmental data and produce accurate management information and key performance metrics
Requirements
- Bachelor's degree in Business Administration, Law, Legal Studies or a related discipline
- Minimum 3–5 years of administrative experience, preferably within a Legal Department or professional services environment
- Experience in managing invoices, billing and budget administration
- Experience in preparing executive reports and management dashboards
- Experience in using document management systems, contract management systems or ERP platforms (SAP or similar) is preferred
- Advanced proficiency in Microsoft Excel, PowerPoint and Word
- Excellent organizational and administrative skills
- Strong reporting and analytical capabilities with exceptional attention to detail
- Excellent written and verbal communication skills
- High level of discretion, integrity and confidentiality
Full Job Posting
Roles, Responsibilities, Duties
- Provide day to day administrative support to the Legal Department.
- Maintain legal files, records, contracts and correspondence in accordance with document management standards.
- Coordinate the execution, filing and archiving of legal documents while ensuring confidentiality and compliance.
- Schedule meetings, manage calendars and coordinate internal and external legal engagements.
- Prepare meeting agendas, record minutes and follow up on action items.
- Coordinate the processing and tracking of legal invoices, external counsel fees and departmental expenses.
- Raise purchase requests and coordinate purchase orders in accordance with procurement procedures.
- Liaise with Finance to ensure timely processing and reconciliation of invoices and payments.
- Monitor the department's legal spend and maintain accurate expenditure records.
- Administer and maintain legal systems, contract management platforms and departmental databases.
- Prepare monthly legal reports, dashboards and performance updates.
- Consolidate departmental data and produce accurate management information and key performance metrics.
Qualification
- Bachelor's degree in Business Administration, Law, Legal Studies or a related discipline.
Experience and Competencies
- Minimum 3–5 years of administrative experience, preferably within a Legal Department or professional services environment.
- Experience in managing invoices, billing and budget administration.
- Experience in preparing executive reports and management dashboards.
- Experience in using document management systems, contract management systems or ERP platforms (SAP or similar) is preferred.
- Excellent organizational and administrative skills.
- Strong reporting and analytical capabilities with exceptional attention to detail.
- Advanced proficiency in Microsoft Excel, PowerPoint and Word.
- Ability to manage multiple priorities and meet tight deadlines.
- Excellent written and verbal communication skills.
- High level of discretion, integrity and confidentiality.
- Experience with Power BI or similar reporting tools is an advantage.
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