Administrative Executive
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Key skills for this role
Role Overview
Support day-to-day operations by maintaining office systems, managing tenancy documentation, and assisting departments with administrative functions.
Help ensure efficient handling of tenancy contracts, office supplies, internal reporting, and regulatory compliance.
Key Skills for This Role
Full Job Posting
Position Overview
Support day-to-day operations by maintaining office systems, managing tenancy documentation, and assisting departments with administrative functions.
Help ensure efficient handling of tenancy contracts, office supplies, internal reporting, and regulatory compliance.
Work Details
- Work location: Dubai.
- Work schedule: Five days with 8+1 working hours.
Compensation
- Salary: AED 4,000–5,000 per month.
- Other benefits are provided according to UAE law.
Key Responsibilities
- Maintain hard-copy and digital filing systems and assist Accounts, Projects, Leasing, and other departments with administrative tasks.
- Prepare and manage tenancy contracts and produce Ejari certificates and related letters.
- Collect required tenancy details and supporting documents and notify Legal and Compliance of contract changes.
- Track office supplies and place orders when needed.
- Prepare and analyze tenancy reports, summarize information, and identify trends.
- Compile tenancy records using Excel or a CRM system when introduced.
- Greet and assist visitors, direct them to the appropriate area, and notify the relevant team member.
- Maintain visitor logs, manage the entrance door, and support workplace security.
- Answer and route calls and handle required calls courteously.
- Follow the company’s standard operating procedures.
Requirements
- Diploma or bachelor’s degree in Administration, Business Management, Hospitality, or a related field.
- At least three years of receptionist, front-desk, or administrative experience within the retail industry, with hospitality and customer service experience.
- Proficiency with Microsoft Office, Word, and Excel.
- Knowledge of client-facing and administrative procedures.
- Excellent English and Arabic oral and written communication skills.
- Strong analytical skills, attention to detail, multitasking, time management, and organization.
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